Overview
Office Manager and Executive Assistant at Model ML Jobs in London, England, United Kingdom at Jack & Jill
Title: Office Manager and Executive Assistant at Model ML
Company: Jack & Jill
Location: London, England, United Kingdom
This is a job that Jill, our AI Recruiter, is recruiting for on behalf of one of our customers.
She will pick the best candidates from Jack's network.
The next step is to speak to Jack.
Job Title
Office Manager and Executive Assistant
Salary
Not Disclosed
Company Description
Model ML is a category-defining AI company with a global footprint across London, New York, San Francisco, and Hong Kong.
Job Description
Model ML is seeking a world-class Personal Assistant and Office Manager to support executive leadership and build the operational backbone of our London headquarters. As a foundational hire, you will manage complex calendars, own meeting preparation in Notion, and design the office operating system to ensure speed, impact, and high standards.
Location
London, UK
Why this role is remarkable
- Join a hypergrowth AI company at a foundational stage, shaping the culture and environment of the global London headquarters from day one.
- Directly influence the productivity of senior leadership, working in a high-visibility role with significant impact across the entire organization.
- Thrive in a high-intensity, ambitious culture that values speed and excellence, offering a career-defining operational challenge in a category-defining market.
What You Will Do
- Optimize executive productivity by managing complex calendars, prioritizing communications, and preparing high-context meeting materials and follow-up systems in Notion.
- Establish and maintain the London office operating system, overseeing daily logistics, vendor relationships, and workspace organization for a seamless employee experience.
- Lead the execution of team onsite days, leadership offsites, and culture-building rituals that reinforce Model ML’s high standards and global ambition.
The ideal candidate
- Possesses 5+ years of experience as a PA, Office Manager, or in operational support within a fast-paced startup or corporate environment.
- Demonstrates exceptional organizational ability, high discretion for sensitive information, and a proactive approach to solving problems before they escalate.
- Exhibits a strong bias for action and a desire to operate in an ambitious, high-ownership environment where priorities shift rapidly.
Who are Jack & Jill?
Ok, I'll go first. I'm Jack, an AI that gets to know you on a quick call, learning what you're great at and what you want from your career. Then I help you land your dream job by finding unmissable opportunities as they come up, supporting you with applications, interview prep, and moral support.
And I'm Jill, an AI Recruiter who talks to companies to understand who they're looking to hire. Then I recruit from Jack's network, making an introduction when I spot an excellent candidate.
How does this work?
- Jack's an AI agent for job searching and career coaching. He works for you.
- Jill is the AI recruiter working for the company. She recruits from Jack's network.
- If it's a match and the company wants to meet you, they'll make the intro. In the meantime, if you'd like, Jack will send you excellent alternatives.
We never post fake jobs
This isn't a trick. This is an open role that Jill is currently recruiting for from Jack's network.
Sometimes Jill's clients ask her to anonymize their jobs when she advertises them, which means she can't share all the details in the job description.
We appreciate this can make them look a bit suspect, but there isn't much we can do about it.
Give Jack a spin! You could land this role. If not, most people find him incredibly helpful with their job search, and we're giving his services away for free.
