Overview
Office Manager and Operations Coordinator Jobs in Dubai, UAE/Dubai at Women First Jobs
Job Description:
Office Manager & Operations Coordinator Position:
Office Manager & Operations Coordinator Contract Duration:
Two years
Working Hours:
Monday to Saturday 9:00 AM to 7:00 PM
Location:
Flexible within our office and remote systems (primarily phone and laptop-based coordination)
Bonus:
Attractive
performance-based bonuses
tied to
company growth
and achievements
About the Role We are looking for a
dynamic
and proactive individual to join our entertainment agency as an Office Manager & Operations Coordinator. You will be the backbone of our business, ensuring smooth operations, seamless
communication
, and effective coordination across all areas of the agency. Your efforts will help us grow and maintain our reputation as a leading entertainment provider in the region.
Key Responsibilities
Operations Management:
Manage the day-to-day operations of the agency through effective use of
communication
tools (phone, email, Whats App, etc.).Oversee scheduling and coordination to ensure that artists, venues, and clients are aligned and everyone is in the right place at the right time.
Maintain detailed records of all bookings, contracts, and communications to ensure efficient workflows.
Communication
& Coordination:
Act as the primary point of contact between the agency, clients, and artists, ensuring clear and timely
communication
.
Handle incoming client requests and relay accurate information to the team for follow-up.
Foster relationships with clients and artists to ensure long-term
collaboration
and satisfaction.
Talent Profiling & Acquisition:
Assist with profiling and vetting new talent to add to the agency’s roster.
Actively seek and onboard new talent and clients to grow the agency’s portfolio.
Help manage talent profiles, ensuring accurate information is available for client proposals.
Administrative Support:
Manage all administrative tasks including emails, contracts, invoicing, and accounts.
Keep paperwork and accounts in order, ensuring compliance with company standards and legal requirements.
Assist with payment follow-ups, statement reconciliation, and general financial management.
Business Growth Support:
Collaborate with the team to implement strategies for
upselling
and expanding the client base.
Support initiatives to enhance operational efficiency and improve client and artist satisfaction.
Requirements Previous experience in operations management, coordination, or similar roles.
Excellent
communication skills
in English (both written and spoken).Strong organizational skills with the ability to multitask and prioritize effectively.
Proficiency in Microsoft Office Suite, email management tools, and digital
communication
platforms.
A proactive
problem-solving
attitude and the ability to work independently.
Knowledge of the entertainment industry is a plus.
What We Offer
Salary:
Attractive
performance-based bonuses
tied to the company’s growth and success.
The opportunity to play a key role in a growing entertainment agency.
A
collaborative work
environment where your contributions will make a real impact.
If you’re ready to become the backbone of our operations and help drive our success, we’d love to hear from you!
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Title: Office Manager and Operations Coordinator
Company: Women First Jobs
Location: Dubai, UAE/Dubai
Category: Business (Office Administrator/ Coordinator, Administrative Management, Business Administration), Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Business Administration)
