Overview
Office Manager/Bookkeeper/HR Manager Jobs in Los Angeles, CA at nonzeroarchitecture
Overview
We are seeking an experienced Office Manager, Bookkeeper and HR Manager to join our team. The ideal candidate will be organized, detail-oriented, and proficient in financial concepts and accounting software. We are an architecture and design/build firm in Los Angeles, CA.
www.nonzeroarch.com
Responsibilities
– Manage office operations and administrative tasks efficiently
– Handle accounts payable and receivable using accounting software including QuickBooks Online and BQE Core
– Manage employees’ hours and track project hours through BQE Core. Ensure employees stay within allotted project time budgets
– Perform general accounting duties including journal entries, double-entry bookkeeping, and reconciliations
– Oversee payroll processing and ensure accurate record-keeping
– Coordinate with external vendors, clients, and internal staff for various office needs
– Maintain office supplies inventory and place orders as needed
– Maintain insurance policies, general liability, professional liability, and workers comp renewals. Prepare and files W-2 and 1099s
– Ensure compliance with local, state and federal government reporting requirements and tax filings
– Collaborate with auditors during annual audit process by proving requested documents
– Hiring – Hiring new employees, on-boarding and orientation, terminations, annual performance reviews
– Manage employee benefits: 401k, Health Insurance, Dental, Vacation and Sick Leave, etc.
– Generate reports – Cash Flow, Annual Sales Tax, provide reports to CPA for taxes
– Create AIA contracts
– Maintain filing system for records and documents
– Ensure contractors have submitted signed contracts, copies of contractors license, W-9, general liability, and workers comp insurance
– Manage all conditional and unconditional waivers
Qualifications
– Proven experience in office management, HR, bookkeeping, or related roles
– Strong knowledge of financial concepts and accounting principles
– Proficiency in accounting software – QuickBooks Online
– Proficiency in BQE Core
– Ability to handle multiple tasks simultaneously with precision
– Excellent communication and interpersonal skills
– Attention to detail and accuracy in handling financial data
– Office Management and HR Management
– Proficient in Microsoft Office – Excel
Preferred
– Experience with Procore (Construction Management Software)
Job Type: Full-time
Pay: $60,000.00 – $80,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Retirement plan
Schedule:
Monday to Friday
Experience:
Bookkeeping: 5 years (Required)
Ability to Commute:
Los Angeles, CA 90066 (Required)
Work Location: In person
Title: Office Manager/Bookkeeper/HR Manager
Company: nonzeroarchitecture
Location: Los Angeles, CA
Category:
