Office Manager (Finance & Administration) Jobs in Ho Chi Minh City Metropolitan Area at Aloha Consulting Group

Title: Office Manager (Finance & Administration)

Company: Aloha Consulting Group

Location: Ho Chi Minh City Metropolitan Area

Our client, who specializes in outsourced seafood processing and export services, is seeking a qualified candidate for the following position.

Financial Oversight & Control

Supervise and review the work of our external accounting/tax firm; ensure filings, closings, and reports are accurate and on time.
Own cash flow monitoring, expense control, invoicing, and payment processes; flag risks early to the Managing Director.
Read and interpret financial statements to support management decisions; prepare clear monthly financial and operational reports.
Establish and enforce internal controls for documents, receipts, and approvals.

Administration & HR

Manage general administration: contracts, compliance, office operations, vendors, and government/statutory paperwork.
Handle core HR operations: payroll coordination, labor contracts, insurance, attendance, and basic HR policy.
Maintain organized, auditable records across all administrative functions.

Business Operations & Systems Building

Design and implement standard operating procedures (SOPs) where none exist—from finance and administration to procurement and order handling.
Improve day-to-day operational flow and coordination across the team.
Support procurement and supplier coordination as needed for the seafood trading operation.

Communication & Liaison

Act as the English-language bridge between the Japanese Managing Director, the Vietnamese team, and external partners.
Translate management intent into clear actions for the team, and proactively report progress back to management.

Requirements

Must-have

Experience: 5–8 years in operations, administration, business support, or executive/office management, ideally in a foreign-invested, Japanese, or trading/export company.
English: Business-level fluency, with confidence in communicating and reporting in English to a Japanese manager.
Finance floor (non-negotiable): A solid financial foundation—able to read a balance sheet, income statement, and cash-flow statement; understands core taxes and reporting duties well enough to detect errors or delays by the outsourced firm; and has previously owned budget, cash flow, or cost control.
Systems building: Proven track record of setting up processes from scratch, not only operating within an existing large-company system.
Character: High integrity, an ownership mindset, and comfort working independently in a small, multitasking environment.

Nice-to-have

Japanese: Japanese language proficiency at N3 level or above—a strong plus, but not required.
Industry: Background in seafood, food, FMCG, or import/export trading.
Stage: Experience in a small company or early-stage environment.
Accounting: Formal accounting qualification, which would be a bonus given the finance floor requirement.

What Success Looks Like

0–90 days: During the first 90 days, understand the business end to end, identify the biggest control gaps, and take over supervision of the external accounting firm with a reliable monthly reporting rhythm.
Year 1: During the first year, core SOPs for finance, administration, HR, and procurement are documented and operational; management receives accurate and timely reports; and recurring accounting and administrative issues are eliminated.
Longer term: Become trusted enough to take on broader management responsibilities as the company grows.

Core Competencies We Are Hiring For

Contact: Ha Hoang or Thuong Le

Due to the immense number of applications, only shortlisted candidates will be contacted.

HR Hired