Overview
Office Manager I Jobs in Swedesboro, NJ at Americold Logistics, LLC.
At the Coalition for Green Capital (CGC), our mission is to drive investments in the clean economy to reduce emissions and improve the quality of life for all Americans. By leveraging public-private partnerships and responsive financing, we aim to eliminate barriers to clean technology and promote energy abundance in every community. Our work is guided by a commitment to accelerate the deployment of clean energy technologies across the United States, with a special focus on supporting low-income and disadvantaged communities. For over a decade, CGC has led the Green Bank movement, working at the federal, state and local levels in the U.S. and countries around the world to unlock capital and empower communities to embrace a greener future. Together, we strive to build a sustainable future where clean power is accessible and affordable for everyone.
Our National Green Bank: The U.S. Environmental Protection Agency (EPA) has taken a significant step toward a greener future by establishing the first U.S. national green bank through the Greenhouse Gas Reduction Fund (GGRF). The EPA awarded the Coalition for Green Capital $5 billion to capitalize this national green bank under The National Clean Investment Fund competition, along with $125 million under Solar for All to foster the development of green banks and accelerate solar energy projects in North and South Dakota. Through strategic partnerships and innovative financing, our national green bank aims to create a robust clean energy finance ecosystem that addresses critical market gaps and maximizes the impact of every public dollar invested. This seed funding builds on CGC’s decade-long leadership in the Green Bank movement, which has already led to billions toward clean energy adoption, ensuring that the nation’s climate goals are met.
The Senior Administrative Assistant will play a vital role in ensuring smooth team operations and effective organizational support. Reporting directly to the Chief of Staff, this individual will be responsible for providing high-level administrative assistance to facilitate efficient scheduling, planning, and coordination of team activities and events. The ideal candidate will excel in time management, communication, and organizational skills, contributing to the success of the Coalition for Green Capital’s mission-driven initiatives.
Key Responsibilities
Scheduling and Calendar Management
Coordinate and manage calendars for team meetings, events, and activities, ensuring optimal scheduling and timely communication.
Resolve scheduling conflicts and proactively anticipate team needs to maintain seamless operations.
Administrative Support
Prepare, proofread, and distribute meeting materials, agendas, and summaries to support efficient team collaboration.
Manage logistical arrangements for meetings and events, including venue selection, catering, and technical setup.
Provide timely follow-ups and action tracking to ensure alignment on team deliverables.
Operational Support
Draft, review, and edit correspondence, presentations, and other documents to ensure accuracy and professionalism.
Maintain organized and accessible records of team operations and documentation.
Summarize and communicate key updates, responsibilities, and progress to stakeholders as needed.
Team and Event Coordination
Plan and execute internal and external team events, including scheduling, venue logistics, and coordination with vendors.
Support team members in the onboarding process by collaborating with HR and IT to ensure readiness.
Act as a central point of contact for administrative inquiries and information dissemination within the team.
Qualifications & Requirements
Experience & Education
5+ years of experience in an administrative or operational support role, preferably in mission-driven or corporate environments.
Associate or Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Skills & Competencies
Organizational Expertise: Strong ability to manage multiple priorities and maintain attention to detail in a dynamic environment.
Technological Proficiency: Skilled in Microsoft Office Suite, and Google Workspace, and familiarity with project management tools like Asana or Trello.
Communication Skills: Excellent written and verbal communication, with the ability to prepare clear and concise materials.
Problem-solving: Proactive and resourceful in addressing challenges and improving team workflows.
Key Attributes for Success
Adaptability: Thrives in a fast-paced and evolving work environment.
Collaborative Spirit: Builds strong relationships with team members and stakeholders.
Discretion: Maintains confidentiality and integrity when handling sensitive information.
Compensation and Benefits
Competitive salary range of $70,000 to $95,000, based on experience and qualifications.
Annual performance-based bonus potential of 10%-30%.
Comprehensive benefits package including health insurance, retirement plan options, and paid time off.
CGC is dedicated to providing equal employment opportunities to all individuals based on job related qualifications and their ability to perform a job, without regard to age (over 40), sex (including pregnancy, married women and unmarried mothers), race, color, creed, veteran status, religion, disability, sexual orientation (including actual or perceived orientation), gender identity, gender expression, ancestry, marital status, national origin, citizenship, genetic characteristics, civil air patrol status, lawful activities during nonworking hours, or any other protected class as defined by applicable federal, state, or local laws. It is our policy to maintain a non-discriminatory environment free from intimidation, harassment, or bias.
Our equal employment opportunity philosophy applies to all aspects of employment including recruiting, hiring, training, promotion, job benefits, pay, dismissal and social/recreational activities.
Title: Office Manager I
Company: Americold Logistics, LLC.
Location: Swedesboro, NJ
