Overview
Office Manager (post level 11) (Job ID: 6550 Jobs in Bloemfontein, South Africa at UFS International
Position: Office Manager (post level 11) (Job ID: 6550)
Office Manager (post level 11) (Job ) – (2234)
Office Manager (post level 11) (Job )
Organizational Unit
University of the Free State ->
Faculty of Education ->
Office of the Vice-Dean
Contract Type
Permanent
Occupational Level
Location
Closing Date
12/8/2026
Description
KINDLY TAKE
NOTE:
Applications may only be submitted online through the official UFS vacancy website: – Applications submitted through any other platform will not be considered.The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.
To ensure your application is complete, you must submit ALL documents listed under the inherent requirements
, as well as the following standard documentation:
• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).
Duties and responsibilities:
Support to the Dean
• Provide a professional service to the Dean’s office by attending to all telephonic, email, and other inquiries to the Dean.
• Provide an effective interface between the office of the Dean and members of the University community, public, private, and community organisations, and business and government sectors.
• Provide support to the Dean by dealing with or referring inquiries.
• Contact and liaise with internal and external visitors and staff members who enter the Dean’s office in a friendly and professional manner. This includes screening of visitors to the Dean’s office.
• Help other staff of the Dean’s office as and when required, to guide visitors, take messages, and make phone calls.
• Total management of the diary of the Dean, including setting up meetings with relevant departments, committees, and or external stakeholders. Making, cancelling, or rescheduling appointments as needed to accommodate important commitments.
• Ensure that the diary is kept up to date.
• Compile the Dean’s daily programme, ensuring that he/she is familiar with it and that all the relevant documents are available.
• Alert the Dean to urgent and important matters on a day-to-day basis.
• Scrutinise and record details of all incoming mail, print out relevant messages, and prioritise according to urgency, and redirect inappropriately addressed mail to the correct quarter.
• Investigate complex queries and prepare responses/reports for the Dean.
• Maintain a pending system for following up previous correspondence and referring items to the Dean for follow-up action.
• Maintain confidentiality when dealing with sensitive and confidential information.
Office Administration
• Deal with general administration, including typing, dispatching faxes, emails, correspondence, reports, directives, schedules, references, and other documentation.
• Maintain a register of leave applications for other staff reporting to the Dean, including an overseas/special leave register of all Faculty staff.
• Ensure office compliance with safety regulations and arrange for maintenance and repairs when necessary
• Maintain a filing system.
• Monitor telephone accounts of staff reporting to the Dean and bring any discrepancies to his/her attention.
Financial Administration
• Arrange travel and accommodation bookings for the Dean.
• Obtain and appraise quotes and process orders for all office requirements.
• Generate and process invoices and other payments relating to purchases, renewal of subscriptions, subsistence and travel, etc.
• Liaise with the Finance Department to transfer funds to the required allocation code.
Inherent requirements:
• Bachelor’s degree or a Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 or a 3-year National Diploma on NQF Level 6 in Office Management / Administration or closely related field.
• Minimum of two (2) years of relevant administrative experience.
Recommendations:
• Three…
Title: Office Manager (post level 11) (Job ID: 6550
Company: UFS International
Location: Bloemfontein, South Africa
Category: