Overview
Office & Scheduling Coordinator Jobs in Stillwater, OK at Oakley Fence co
Job Summary
We are seeking a dynamic and highly organized Office & Scheduling Coordinator to join our team! In this vital role, you will be the heartbeat of our office operations, ensuring smooth daily functions, managing calendars, and providing exceptional support to our team and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where communication flows seamlessly. This paid position offers a fantastic opportunity for someone with strong administrative skills, excellent customer service abilities, and a passion for keeping everything running like clockwork.
Duties
- Coordinate all office activities, including front desk operations and administrative support
- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette and clear communication
- Schedule appointments, meetings, and client visits using calendar management tools to optimize time efficiency
- Maintain organized filing systems—both digital and physical—and ensure accurate data entry using Microsoft Office applications and QuickBooks
- Provide exceptional customer support by addressing inquiries promptly and courteously, both in person and via phone or email
- Handle confidential information with discretion while supporting office management tasks such as proofreading documents and managing client communication
- Support personal assistant duties when required,
Qualifications
- Proven experience in office management or administrative roles with strong clerical skills
- Proficiency in QuickBooks (Word, Excel, Outlook)
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
- Strong data entry skills coupled with attention to detail for proofreading and document accuracy
- Exceptional customer service skills with a friendly demeanor and professional phone etiquette
- Bilingual abilities are highly desirable to effectively communicate with diverse clients and team members
- Previous experience handling multi-line phone systems, calendar management, filing systems, and office support tasks preferred
- Ability to maintain confidentiality while managing sensitive information with integrity
- Strong computer literacy and familiarity with office equipment such as printers, scanners, and fax machines
Join us as an Office & Scheduling Coordinator to be a key driver of our operational excellence! Bring your enthusiasm for organization, your knack for communication, and your commitment to delivering outstanding support. This is more than just an office job — it’s an opportunity to grow your career in a vibrant environment that values your contributions every day.
Pay: $18.00 – $20.00 per hour
Expected hours: 40.0 per week
Benefits:
- Paid time off
Work Location: In person
Title: Office & Scheduling Coordinator
Company: Oakley Fence co
Location: Stillwater, OK
Category:
