Overview
Office Secretary Jobs in Dubai, United Arab Emirates at Fiducia Capital Limited
Title: Office Secretary
Company: Fiducia Capital Limited
Location: Dubai, United Arab Emirates
Office Operations:
Organize and streamline office operations, including correspondence, filing systems, and supply management.
Coordinate with outsourced services like IT support for timely issue resolution and system updates.
Reception Duties:
Serve as the first point of contact, welcoming visitors and handling calls and inquiries professionally.
Maintain a tidy and organized reception area, reflecting the company’s image.
Schedule and coordinate meetings, appointments, and conference calls.
Secretary Responsibilities:
Manage calendars, travel arrangements, and confidential documentation for senior officials.
Draft, proofread, and distribute correspondence and reports as needed.
HR and Coordination:
Assist with HR functions like visa processing, employee onboarding, and maintaining records.
Liaise with external vendors and service providers to ensure seamless office operations.
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Requirements:
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· Bachelor’s degree or Diploma in Office Administration/Secretary.
· At least 3 years’ experience as an Office Secretary in a professional services firm (financial, consultancy, or legal) within DIFC/ADGM; DIFC/DFSA experience is a plus.
· Proficient in Microsoft Office Suite and related software.
· Strong multitasking, time management, and organizational skills.
· Proactive, motivated, and able to work independently.
· Excellent written and verbal communication skills.
· Experience in supplier negotiations and handling confidential information.
· High integrity with strong ethical and professional standards.
