Overview
Office Services Specialist Jobs in Dubai, UAE/Dubai at KONE Middle East UAE
Certified as a Top Employer in the UAE, Qatar, KSA, and Oman, KONE is dedicated to creating a superior workplace through outstanding people practices. We emphasize cultivating a great work culture, inspiring high standards of quality and efficiency, and fostering an environment that promotes
collaboration
,
diversity
, growth, and wellbeing.
Role Overview
The Office Service Specialist supervises and coordinates office service activities related to the management of equipment and facilities for the UAE.
Key Responsibilities
Overall maintenance of all facilities, with a focus on staff accommodation.
Ensuring compliance with facilities policies, laws, regulations, and standards.
Forecasting additional equipment requirements.
Working with the finance team to ensure timely payment of bills for leases, utilities, and other services.
Informing employees living in facilities about rules and safety precautions.
Managing Accommodation Officers.
Optimizing facilities (offices, warehouses, accommodation) and renewing leases timely.
Managing office supplies, equipment, and inventory within the facilities budget.
Liaising with managers to ensure office administration guidelines and systems meet current and future needs.
Managing relationships with external suppliers (cleaning, maintenance, vendors) to ensure satisfactory service standards.
Managing travel arrangements and bookings.
Managing the company car fleet and fuel usage.
Reconciling invoices and allocating costs monthly.
Raising purchase requisitions and monitoring goods receipts.
Professional Requirements
Bachelor’s degree in a relevant field.
Relevant experience of 4-6 years.
Cost consciousness and basic understanding of financial reporting.
Knowledge of office management and administration.
Strong familiarity with facility service providers in the UAE.
Proficiency in Microsoft Excel; experience with SAP is a strong advantage.
Experience with
invoice management, including reviewing, approving, and raising purchase requisitions.
Fluency in English.
At KONE, we focus on creating an
innovative
and
collaborative
culture where every individual’s contribution is valued.
Employee engagement
,
sustainability
, ethical business practices, and mutual
respect
are core to our culture. We offer opportunities to help you achieve your career and personal goals while maintaining a healthy
work-life balance
.
#J-18808-Ljbffr
Title: Office Services Specialist
Company: KONE Middle East UAE
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical (Administrative Management, Business Administration), Management (Administrative Management, Business Administration)
