Overview
Office & Studio Administrator / Office Manager (m/w/d) Jobs in Cologne, North Rhine-Westphalia, Germany at GENUINE
Title: Office & Studio Administrator / Office Manager (m/w/d)
Company: GENUINE
Location: Cologne, North Rhine-Westphalia, Germany
Office & Studio Administrator / Office Manager (m/w/d)
Employment type: Fulltime
Hours: Flexible, with core availability in the afternoons and evenings (live sessions often run late, so reliable availability into the evening is essential)
About the role
We run a busy livestreaming and live-commerce studios. We're looking for a hands-on, reliable Office & Studio Administrator to keep the studio and office running smoothly day to day — so our hosts and production team can focus on going live. This is a practical, on-site role for someone organized, proactive, and comfortable switching between admin tasks, light physical work, and keeping our sets camera-ready.
It's a great fit for someone who likes variety, takes ownership without being micromanaged, and is happy working flexible hours including afternoons and evenings.
What you'll do
Office, supplies & procurement
- Keep the office and studio fully stocked at all times — food, drinks, cleaning products, and other consumables.
- Monitor stock levels, place orders, receive deliveries, and maintain simple records of purchases and spending.
- Liaise with suppliers, compare options, and help keep costs under control.
Studio & operational support
- Set up, reset, and tear down livestream sets before and after sessions.
- Keep studios, sets, and shared spaces clean, organized, and camera-ready at all times.
- Restock products, props, and supplies as needed between live sessions.
- Support the team with practical day-to-day operational tasks to ensure livestreams run smoothly.
Facilities & office management
- Help maintain a clean, safe, and well-organized working environment.
- Assemble and arrange furniture, support office and studio reconfigurations, and coordinate maintenance or repairs when needed.
- Take ownership of general office operations and proactively solve day-to-day issues as they arise.
Flexibility
- Be available on a flexible schedule, including afternoons and later into the evening, to support live sessions and studio needs.
What we're looking for
- Highly organized and dependable, with a "I'll take care of it" attitude.
- Comfortable with hands-on, physical work (assembling furniture, moving/lifting equipment and supplies, setting up sets).
- Proactive — anticipates needs (like restocking) before being asked.
- Flexible with working hours, including afternoons and evenings.
- Good at juggling several small tasks and keeping things tidy and on track.
- Reliable, trustworthy, and easy to communicate with.
Nice to have
- Experience in facilities, office management, hospitality, events, or studio/production support.
- Basic comfort with simple tools (ordering platforms, spreadsheets, messaging apps).
- A driving licence (useful for pickups and supply runs).
What we offer
- Front-Row Seats to the Future: Join the #1 TikTok Shop partner in Germany.
- A "Day One" Culture: We move fast. Enjoy an international, high-vibe team environment where your ideas don't get stuck in meetings—they get executed.
- Work in a flat hierarchy where you collaborate directly with seasoned experts and have the autonomy to own your projects.
- The Cologne Lifestyle: Our modern HQ is located right in the heart of Cologne, surrounded by the city's best energy (and coffee).
- Benefits That Actually Matter: Enjoy a subsidized Deutschlandticket for stress-free commuting and access to Urban Sports Club to keep body and mind in shape.
- Team Spirit: We work hard, but we celebrate even harder with regular team events and an appreciative, open atmosphere.
- Yes, We have a Fruit Basket: Because apparently no modern job ad is complete without one. Ours is real, though—and occasionally even stocked with the good stuff.
- Good Vibes Included: Open culture, great people, and enough laughs along the way to make Monday feel suspiciously close to Friday.
