Overview
Officemanager/ Administrative Assistant 50% Jobs in Zurich, Switzerland at Hays
Title: Officemanager/ Administrative Assistant 50%
Company: Hays
Location: Zurich, Switzerland
● Based in Zurich, Switzerland
● 50% time (20 hours)
● Two days per week on site, including the Zurich Team Day of Tuesday
Your Tasks:
Office Operations and Facility Management
- Primary interface with building management for all facility-related matters.
- Manage regular interactions with relevant vendors (e.g., IT support, repairs, cleaners).
- Oversee the procurement and inventory management of all office supplies, kitchen stock, and necessary equipment.
- Handle incoming and outgoing mail and deliveries.
- Troubleshoot general office issues (e.g., equipment failures, small repairs) or escalate them appropriately.
- Develop and implement improved processes for the efficient operation of the office (e.g., key management, new employee onboarding, policies to enable sharing of limited resources, etc.)
- Maintain financial hygiene by managing purchase orders (POs) and proper handling of invoices and receipts
- Support good record keeping and the preparation of relevant reports, as needed.
Team and Visitor Support
- Support logistics planning for visiting customers/partners and out-of-town Denali guests
- Coordinate building access, desk space, and conference room usage
- Advise on travel arrangements
- Maintain a visitors guide
- Book remote conference rooms, external meeting venues, and team events
- Organize catering for the weekly team lunch
Qualification:
- Experience in an office management, administrative, or similar coordination role.
- Excellent organizational skills and attention to detail.
- Demonstrated ability to manage multiple priorities and work autonomously.
- Strong communication and interpersonal skills.
- Must be a local resident of Switzerland with a legal right to work.
- Proficiency in Microsoft Office Suite and Google Workspace.
- Fluency in German (Swiss-German a plus); Proficiency in English
- Experience with basic accounting processes (e.g., familiarity with POs and receipt management).
