Overview
Omnicom – Executive Assistant Jobs in Toronto, Canada at IPG Mediabrand
LOCATION: Toronto – Hybrid 3 days a week in the office Tuesday – Thursday and more as needed. Monday & Friday will be remote.
Position Summary
The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an effective communicator and are comfortable interacting with team members, clients, and vendors at all levels in the business. You’re a consummate team player, able to build great relationships across the organization, and create a welcoming atmosphere for guests.
You possess strong problem-solving skills, take ownership and pride in seeing your work through to completion, and are always one step ahead of your executives’ needs.
Key Responsibilities Executive Management
- Executivecalendarmanagement,ensuringtheirdayrunssmoothly
- Manage Executivetravelbookings,andexpensemanagementthroughConcur
- Supportexecutiveswithmeetingroomrequests;helpteamsnavigateanybookingconflictsasneeded
Office management
- Manage repairs,cleaningservicesandbuildingupkeep
- Orderingandmaintainingofficesupplies
- Presenceatreceptiononassignedfloor,greetingguestsandfacilitatingofficerequirementsoftheday
- Coordinateinternalagencyeventsthatcontributetoagencyculture
- Responsibleforbuildingdecksanddrivingpresentationsforagencytownhalls.
- Supportteammemberswithcourierrequests,providingdirectionandinformation.
Clients
- Prepforclientmeetingsintheoffice.
Includesensuringthatboardroomsarebookedandprioritizingtheirneedswhileonsite.
- Assistwithanycateringrequestsformeetingsasneeded
Desired Skills&Experience
- Previousexperienceinanadministrativerole,supportingseniorleadership
- Provenexperienceworkinginaprofessionalmanner:abilitytohandlesensitiveinformationwithahighdegreeofconfidentiality
- Interpersonalandorganizationalskillswithanabilitytomaintainconfidentiality
- Abilitytoworkwithminimalsupervisionanddirectionwithinafast-paced,deadline-oriented environment
- Abilitytointeractprofessionallyandpositivelywithalllevelsofemployeesandclients
- Demonstratedaptitudetoprioritizetasksbasedoncomparativeimportanceandurgency
- Attentiontodetailanddemonstratedabilitytoprovideahighlevelofaccuracy
- Solidjudgmentanddecision-makingability
- Proficiencyinexpensemanagement,travelcoordinationandofficeadministration
- Attentiontodetailandateamplayer
- In-depthknowledgeandproficiencyintheuseof
Microsoft
Office,includingbutnotlimitedto
Word,Excel,PowerPoint,Teams,andShare Point
What’s init fyou?
- Generouspaidtimeoffwithaminimumof
37paiddaysoffincludingvacationandmonthlywellnessdays.Wealsohavefour-daylong weekends,half-daysummer
Fridays,and meeting-free Fridayafternoonsyear-round.
- Aflexiblehybridworkmodelthatworksforyou.
- Afocusonpersonaldevelopmentwithformaltrainingopportunities,includingmentalhealthtrainingandinclusioneducationforeveryone.
- Achancetobepartofandgrowwithinaglobalnetworkofagencies.
- The opportunity to contribute to our company culture by joining one of our many community-based employee groups, such as Black Employee Network, Girls on Fire, Hispanic or Latinx Alliance, Neuro Network, Pan-Asian Network, and Rainbow Lounge.
Omnicomisanequalopportunityemployer, committedtoprovidetionqueemploymentopportunitiestoallemployeesandapplicantswithoutregardtorace,colour,ethnicity,gender,age,religion,creed,national origin,sexual orientation,gender identity,marital status,citizenship,genetic information,disability,oranyotherbasisprohibitedbyapplicablefederal,provincial,ormunicipallaw. Ifyourequireanaccommodationinanyaspectoftheselectionprocess, pleasereachoutto
#J-18808-Ljbffr
Title: Omnicom – Executive Assistant
Company: IPG Mediabrand
Location: Toronto, Canada
Category: