Overview
Operation Assistant (HR/ Finance Support) Jobs in Quezon City, National Capital Region, Philippines at Aventis Technology
Title: Operation Assistant (HR/ Finance Support)
Company: Aventis Technology
Location: Quezon City, National Capital Region, Philippines
We are looking for an Operations Assistant to support internal operations across HR coordination, recruitment, finance processes, and company documentation management.
This role is ideal for someone who is highly organized, detail-oriented, and capable of managing a mix of administrative, people, and operational responsibilities in a fast-paced environment.
You’ll work closely with leadership to ensure internal processes, records, and documentation are structured, accurate, and consistently maintained.
What you'll Do:
- Support recruitment coordination (interview scheduling, candidate tracking, follow-ups)
- Assist with onboarding and offboarding processes (documentation, coordination, tracking)
- Draft contracts, Non-Disclosure Agreements (NDAs), memos, and other HR/legal-related documents (e.g., agreements, SEC and compliance documents)
- Maintain and organize company records, contracts, and internal documentation
- Ensure proper filing and management of company paperwork (HR, finance, compliance), including proper organization of both soft copy and hard copy documents
- Support finance-related tasks such as invoice tracking, billing coordination, and expense documentation
- Assist with tax and compliance-related filings and document organization
- Manage consolidation of receipts and expenses, including petty cash tracking, replenishment, and liquidation
- Schedule and organize meetings, including calendar management and room reservations
- Coordinate directly with vendors and clients to assist in the submission and completion of accreditation requirements and project-related documentation
- Maintain internal trackers (HR, finance, admin) with accuracy and consistency
- Support day-to-day operational tasks to keep processes running smoothly
- Perform other tasks as may be assigned by the CEO or immediate superior
Qualifications
– 3–5 years experience in operations, admin, HR support, or similar role
– Strong attention to detail, especially in documentation and record management
– Comfortable handling HR, finance, and administrative responsibilities
– Proactive, reliable, and structured in execution
– Clear and professional communication
– Able to work effectively in fast-paced, evolving environments
Nice to Have:
– Experience supporting recruitment and HR processes
– Familiarity with invoicing, billing, and finance coordination
– Exposure to compliance or tax-related documentation (e.g., BIR filings)
This is a high-trust role supporting core internal operations across HR, finance, and documentation.
If you’re someone who keeps things organized, follows through, and ensures nothing falls through the cracks, we’d love to connect.
- 📩 Feel free to message me directly or comment below.
