Overview
Operations & Admin Executive Jobs in New Delhi, Delhi, India at Ayka
Title: Operations & Admin Executive
Company: Ayka
Location: New Delhi, Delhi, India
Ayka Medical is a leading manufacturer of medical packaging and sterilization monitoring products, serving hospitals across India and globally. Our operations span manufacturing, inventory management, and hospital supply.
We are looking for a reliable and detail-oriented Sales Operations & Inventory Executive to support factory coordination, inventory tracking, and sales operations including quotations and sample preparation.
Factory & Inventory Coordination:
- Prepare and manage job cards for factory production
- Maintain and update inventory tracking system (Google Sheets)
- Conduct physical stock verification and reconcile with system data
- Track inward and outward material movement
- Coordinate with factory and dispatch teams for order execution
Sales Operations Support:
- Prepare and share quotations for hospitals and distributors
- Assist sales team during office visits with rate sheets, product details, and documentation
- Prepare and manage sample kits for sales representatives
- Maintain records of samples sent, follow-ups, and client requirements
- Support order processing and dispatch coordination
Online & CRM Handling:
- Handle inquiries and responses on platforms like IndiaMART
- Maintain lead and inquiry data in Google Sheets / CRM trackers
- Track follow-ups and update status of leads and quotations
Qualifications & Skills:
- Bachelor’s degree in Commerce, Business Administration, or related field
- 1–3 years experience in operations / admin / sales coordination
- Experience working on IndiaMART or similar B2B platforms is preferred
- Strong proficiency in Google Sheets / Excel
- Good understanding of quotation preparation and client coordination
- Strong attention to detail and accuracy
- Good communication and follow-up skills
Key Traits (Very Important):
- Highly organized and dependable
- Process-driven and disciplined
- Comfortable handling both desk work + warehouse coordination
- Supportive mindset toward sales team
- Ability to handle multiple tasks efficiently
Why This Role Matters:
This role sits at the intersection of factory, inventory, and sales, ensuring smooth execution from production to order closure. It directly supports revenue generation and operational efficiency at Ayka.
