Overview
Operations Assistant Jobs in Chicago, IL at Trellus
Mission: Our mission is to empower immigrants, refugees, and all underserved communities to thrive by removing barriers and providing supports that create opportunities for life.
Vision: To live in a world where all immigrants, refugees and underserved communities have equal access to opportunities and resources and face no barriers to full participation in life. We strive to build a community where diversity is celebrated, and all people are treated with dignity and respect.
Core Values: Core values are the fundamental beliefs and principles that guide our organizations behavior, decision-making and culture.
- Embrace Community
- Advance Opportunity
- Bolster Learning and Growth
- Honor Diversity
- Foster Collaboration
- Champion People
We are seeking a highly organized and detail-oriented individual to join our team as an Operations Associate.
In this role, you will be responsible for providing efficient administrative and clerical support to ensure the smooth functioning of our daily operations. The ideal candidate will have excellent organizational and communication skills, the ability to multitask, and a strong attention to detail.
Responsibilities:
- Welcome and assist clients, visitors, staff, and community partners in a professional and respectful manner.
- Perform a wide range of administrative and clerical tasks, including data entry, filing, photocopying, scanning, and organizing documents.
- Manage incoming and outgoing correspondence, including mail, emails, and phone calls, and redirect them to the appropriate departments or individuals.
- Assist in maintaining and update records and databases, ensuring accuracy and confidentiality.
- Occasional room setup and breakdown for events, assisting with moving small furniture and boxes around the office.
- Assist in monitoring and order office supplies, ensuring stock levels are maintained.
- Assist in handling inquiries and requests from internal and external stakeholders, providing accurate and timely information.
- Support building opening and closing procedures, including office security, alarms, keys, access procedures, and emergency equipment.
- Identify and report maintenance, cleaning, equipment, building, and facility concerns.
- Collaborate with other team members to ensure efficient workflow and effective communication within the organization.
- Adhere to company policies and procedures, always maintaining confidentiality and professionalism.
- Perform any other duties or special projects assigned by the supervisor
Qualifications (Skills, knowledge, & abilities):
- Bachelor’s degree preferred.
- Experience working as an administrative assistant or facilities assistant, preferably within a nonprofit organization
- Familiarity in using office software such as Microsoft Office Suite (Word, Excel, PowerPoint) and email applications.
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent written and verbal communication skills.
- Ability to use good judgment in handling difficult situations.
- High degree of initiative and sound decision-making ability.
- Strong interpersonal skills and the ability to work effectively in a team environment.
- Proactive and self-motivated, with the ability to work independently with minimal supervision.
- Knowledge of basic office equipment such as printers, scanners, and fax machines.
- Ability to lift up to 50lbs; ability to bend, sit and stand for varying periods of time during the workday.
Trellus is an equal employment opportunity employer dedicated to the fair and equal treatment of all of its employees without regard to age, gender, race, color, religion, creed, national origin, ancestry, sexual orientation, disability, political or union affiliation, maternity status, parental status, military or veteran status, or any other basis prohibited by law.
Pay: $21.00 – $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: In person
Title: Operations Assistant
Company: Trellus
Location: Chicago, IL
Category:
