Overview
Operations & Scheduling Coordinator Jobs in Boise, ID at Engineering Inspection Services
Overview
The Operations & Scheduling Coordinator is responsible for managing travel logistics and scheduling for a team of engineers. This role coordinates flights, hotels, rental vehicles, and travel itineraries, while also communicating with insureds, clients, and other stakeholders to schedule inspections and appointments. The coordinator maintains engineers’ calendars, monitors schedule changes, resolves travel conflicts, and ensures all logistics are organized efficiently to maximize productivity and customer service. Strong organizational, communication, and multitasking skills are essential for success in this role.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for executives, ensuring optimal time management.
- Organize travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries.
- Maintain filing systems, data entry records, and ensure all administrative documentation is up-to-date and easily accessible.
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping.
- Provide exceptional customer service support via phone, email, or in person while demonstrating excellent phone etiquette and bilingual communication skills when necessary.
- Support office management activities such as ordering supplies, coordinating maintenance requests, and overseeing general office organization.
- Handle confidential information discreetly while supporting personal assistant duties as needed.
Qualifications
- Proven experience as an administrative assistant or in office management roles; clerical experience is highly valued.
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry skills.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Demonstrated experience managing multi-line phone systems and providing top-tier customer support.
- Experience using QuickBooks or similar bookkeeping software is a plus; familiarity with medical or dental receptionist duties is advantageous.
- Strong time management skills coupled with the ability to handle multiple responsibilities efficiently.
Pay: $55,000.00 – $65,000.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
Work Location: Remote
Title: Operations & Scheduling Coordinator
Company: Engineering Inspection Services
Location: Boise, ID
Category:
