Overview
Operations Secretary Specialist – Impactful Admin Jobs in Tampa, USA at State of Florida
Position: Operations Secretary Specialist – Impactful Admin Role
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requisition no:871741
agency: children and families
working title: secretary specialist ops –
agency: florida department of children and families
working title:secretary specialist ops
hourly rate $17.25
this position is
not
eligible for telework.
monday
-friday (8am-5pm)
roles/responsibilities
- providing secretarial, administrative and office managerial support to the child care regulation management program office, child care providers and community members in need of information regarding child care regulation. Manages a variety of routine correspondence and disseminates these correspondences accordingly.
- responsible for maintaining the region’s child care regulation’s filing system in accordance with identified procedures.
- follow all dcf policies and child care regulation program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
- responsible for maintaining the program office’s my florida market place (mfmp) purchases, tracks orders, maintains invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.
- prepare and maintain reports, logs, software for administrative complaint per region’s request. Maintains a multitude of tracking system to keep licensing manager, child care licensing supervisor and counselors informed of changes and amendments.
- performs and investigates research on special projects, while developing supporting data and materials for use by the child care licensing manager and licensing supervisor in meetings and public speaking engagements.
- completes other duties as assigned.
qualifications:
- 2 + years of experience office management/data entry/clerical
- high school diploma required
bilingual (english/spanish proficiency a plus)
knowledge, skills, and abilities:
- ability to operate a computer and knowledge of computer programs such excel, microsoft, teams, outlook etc)
- demonstrate usage of analytical and problem-solving skills.
- ability to read/write comprehensive and cohesive reports that are detailed and objective.
- must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
- reporting skills, administrative writing skills, microsoft office skills, managing processes, organization, analyzing information, professionalism, problem solving, supply management, inventory control, verbal communication
driver’s license : not required
education :high school diploma
years of experience : 2 or more years in the office management/office supervision
hourly rate: $17.25
candidate profile (application) must be completed in its entirety.
- include supervisor names and phone numbers for all periods of employment.
- account for and explain any gaps in employment so that the hiring process is not delayed.
- experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- it is unacceptable to use the statement “see resume” in place of entering work history.
- if you experience problems applying online, please call the people first service center at .
benefits of working for the state of florida:
working for the state of florida is more than a paycheck. The state’s total compensation package for employees features a highly competitive set of employee benefits.
with 12,000 employees across the state dcf promotes opportunities and training for all. Our jobs are among the most challenging, complex, and difficult in state government. They are also among the most rewarding. All employees are encouraged to take advantage of available department opportunities for advancement and professional development.
where you will work:
florida is the only state that borders both the atlantic ocean and the gulf of mexico. In other words, no matter where you land in florida, you’re never more than 60 miles from a body of saltwater. And if the beach isn’t…
Title: Operations Secretary Specialist – Impactful Admin
Company: State of Florida
Location: Tampa, USA
Category: