Overview
Part-Time Administrative Coordinator Jobs in Oakbrook Terrace, Illinois, USA at MAST Travel Network
Position:
Administrative Coordinator
Reporting to:
Director of Operations & Member Affairs
Part-Time | On-Site
Posted:
January 14, 2025
We are seeking a highly organized and proactive, part-time Administrative Coordinator tojoin our team. This role is crucial to supporting the smooth functioning of our office by providing administrative assistance across various tasks, including data entry, office supply management, meeting arrangements, and marketing activities as needed. The ideal candidate will be a detail-oriented, multitasker withstrongcommunicationskillsand the ability to collaborate effectively with colleagues in different departments.
Administrative & Data Entry:
Collect, sort, and distribute incoming mail and record checks.
Assist with Meeting and Events, event promotions, attendance calls, & general admin support as needed.
Handle all aspects of member mailings including copying, collating, stuffing, and postage (All Star Trip Gifts, Condolence Cards, Thank You Cards, Gift Orders, etc.)
Assist in creating member surveys and manage reporting.
Assist with ongoing updates to MAST’s central database (Salesforce).
Assist in annual MAST Award activity.
Assist in Board Election & Committee activity.
Office Supplies &Inventory Management:
Manage inventory and maintain organized storage of office supplies, including printer/ink supplies, storage closet items, and event supplies.
Manage and maintain kitchen supplies, and cleanliness (for example: occasionally cleanout/organize refrigerator, cabinets, kitchen closets).
Meeting Minutes & Arrangements:
Assist in booking restaurants and coordinating reservations for board, committee, and supplier meetings.
Oversee in-office meeting preparations involving board room reservations, food and beverage orders, A/V, set up and clean up
Attend each Committee Meeting (in-person or virtually) and produce Committee Meeting Minutes in an accurate and timely fashion.
MAST Staff Misc.
Provide day-to-day administrative support to employees and management.
Handle incoming calls, emails, and correspondence, as needed.
Provide coverage when staff are out of the office.
Assist with MAST events, preparation, and on-site execution.
Other duties and responsibilities assigned by the company.
Qualifications:
Proven experience in an administrative role, ideally within afast-pacedoffice environment.
Strong organizational andmultitaskingabilities.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and basic office equipment.
Excellentcommunication skills, both written and verbal.
Strongattention to detailandproblem-solving skills.
Ability to work independently and collaboratively with team members at all levels.
Positive attitudeand a proactive approach to work.
Working Conditions:
Part-time with occasionalflexibilityneeded for event or travel coordination.
Office-based with the possibility of occasionalremote workbased on team needs.
Title: Part-Time Administrative Coordinator
Company: MAST Travel Network
Location: Oakbrook Terrace, Illinois, USA
Category: Administrative/Clerical, Customer Service/HelpDesk
