Overview
Part Time Executive Assistant Jobs in Boston, Massachusetts, USA at Beacon Hill Staffing Group
Our client, aneducationmanagement provider is seeking a part time Executive Assistant to t=join their team! This role is based in Brighton, MA, hours for approximately 15-20/week, each day starting at 8am, duration through April of this year, and paying between $38-44/hr, depending on experience. Interested and qualified candidates are encouraged toapply today!
Calendar and Travel Management
Extensive calendar management requiring prioritization of multiple calendars in varying time zones witheffective communicationacross various internal and external stakeholders.
Collaborates on bi-weekly meeting agendas for Corporate LearningLeadershipTeam
Handles all scheduling logistics, including conferencing technology and meal orders
Coordination with guests for meetings on context and talking points, timing and slides
Handles flight arrangements and hotel bookings with aid of travel agency
Completes monthly expense reports for both executives
Internal Communications
Gathers and edits fortnightly updates to Chairman. Independently write communications on behalf of Executives while also reviewing and editing documents for grammar, style and formatting
Solicit materials from department leaders for monthly unit review meetings with CEO
Slide development and management for unit presentations including new product launches and go-to-market strategies
Project Management
Strategically support the executives’ priorities – planning, scheduling, and attending working sessions to advance goals such as quarterly/annualleadershipteam offsite meetings
Work collaboratively with the team on non-routine projects and events across the organization
Provide back-up support as needed to other members of the team
What we’re looking for:
5-8 years ofproject managementand administrative partnership to senior executives
Curiosity, comfort with ambiguity, and the ability to manage multiple priorities autonomously
Outstandingcommunication(written and verbal), influencing andproject managementskills
Ability to quickly learn organizational structure and key stakeholders
Flexibilityto take on a wide range of responsibilities. Ability to establish workflows and project priority based on expectations and consideration of business needs.
Confidence and professional poise when working with board members and other external high-profile collaborators (ex. External Boards, Community officials, Philanthropic Orgs, etc.)
Advanced working knowledge of Microsoft Office Suite/Office 365 or equivalent platform (Google Suite, etc.)
You’ll stand out if you have:
Ability to thrive in afast-paced environmentofteamwork and collaboration
Friendly nature and a rich sense of humor
Experience managing virtual and hybrid meetings and offsites
Some experience with boards
Beacon Hill is anEqual Opportunity Employerthat values the strengthdiversitybrings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Title: Part Time Executive Assistant
Company: Beacon Hill Staffing Group
Location: Boston, Massachusetts, USA
Category: Administrative/Clerical, Business
