Overview
Part-Time Office Coordinator Jobs in The Woodlands, Texas, USA at Deep Blue
Director of Human Resources and Administration
Summary: The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to the management team.
Responsibilities:
Provide administrative support to ensure efficient office operations, organizing meetings, and handling correspondence.
Manage front desk duties (visitor parking validations, greeting guests, etc.)
Manage conference room schedules and lunch orders as needed.
Coordinate office maintenance and ensure availability of necessary office supplies and equipment.
Assist in planning and organizing office events, meetings, and conferences (i.e., service anniversaries, birthdays, quarterly town hall meetings, holiday events, special events).
Assist with drafting and editing office documents, reports, presentations, and correspondence.
Process invoices and assist with office budget tracking.
Assist Executive team and management with various tasks, including scheduling appointments, arranging travel, and coordinating projects.
Provide excellent customer service to clients, visitors, and employees.
Resolve administrative issues and concerns efficiently.
Maintain Deep Blue phone list and office map.
Procure/replenish office supplies, snacks, and refreshments.
Prepare office for onboarding and offboarding of employees.
Keep record of all service contracts and renew/change as necessary.
Attend annual review with HR and landlord provided Operating Lease Reconciliation reports to ensure increases or credits are in alignment with the office lease terms.
Assist with coordinating office moves, onboarding, and offboarding.
Coordinate with HR on all onsite health, safety, and security for the office, including managing fire and EAP (evacuation in place) drills.
Serve as primary point of contact with building landlord and engineering staff.
Manage relationships with third-party vendors (cleaning services, property managers, etc.).
As needed, assist with office buildouts/expansions.
Provide executive assistance and administrative support to management team.
Provide back-up coverage to the office coordinator in the Midland office.
Other duties as assigned.
Qualifications:
High school diploma or GED.
2 years of industry experience.
Working knowledge of general office procedures, plus ability to organize and coordinate group work efforts required.
Advanced in using a computer and Microsoft Office (Outlook, Word, Excel, PowerPoint, etc.).
Ability to prioritize and manage multiple tasks, changing priorities as necessary.
Excellent organizational skills, with the ability to prioritize and manage multiple tasks.
Detail-oriented individual.
Ability to successfully manage multiple tasks and meet short deadlines.
Willingness to work after hours on occasion to meet deadlines.
Positive attitude and willingness to learn and continue development in functional/technical skills.
Adapts well to changes in responsibilities and workloads.
Good problem-solving and time management skills.
Self-motivated and hardworking individual.
Strong communication skills, both verbally and in writing, as well as working effectively in a team-oriented environment.
Seniority level
Associate
Employment type
Part-time
Job function
Administrative
Industries
Oil and Gas
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Title: Part-Time Office Coordinator
Company: Deep Blue
Location: The Woodlands, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Clerical)
