Overview
Payroll And Office Administrator Jobs in Pretoria, South Africa at Cls Human Capital Specialists
Job title : Payroll and Office Administrator
Job Location : Gauteng, Pretoria
Deadline : April 21
Job Purpose : To efficiently manage client payroll processing, ensure timely and accurate invoicing using Sage, and manage the procurement of office supplies and services.
This role will play a key part in ensuring smooth administrative and financial operations for both our clients and the internal team.
REQUIREMENTS
Minimum education (essential) : National Senior Certificate
Minimum applicable experience (years) : 5+ years in payroll administration.
Minimum education (desirable) : Certificate in Payroll Administration or a relevant Finance, Accounting, or Business Administration qualification
Required nature of experience :
Payroll processing, particularly managing multiple client payrolls
Proficiency in invoicing clients using Sage or similar accounting software
Handling tax submissions and compliance reporting
Experience in office procurement
Managing financial records, reconciliations, and expense tracking
Strong administrative skills including filing, record-keeping, and workflow coordination
Skills and Knowledge (essential) :
Strong understanding of payroll processing, tax deductions, and compliance
Proficiency in Sage Accounting Software, Payspace (payroll system), Google Suite, MS Office (especially Excel – intermediate level)
Strong organisational and multitasking abilities
Excellent communication and problem-solving skills
Other : Proficient in both Afrikaans and English. Own transport and a valid driver’s license (for office-related purchases).
KEY PERFORMANCE AREAS, WEIGHTS AND OBJECTIVES
Payroll Administration (35%)
Process payroll for clients accurately and on time
Ensure compliance with statutory deductions and tax laws
Address payroll-related queries and provide support to clients
Maintain accurate payroll records and ensure confidentiality
Prepare and submit payroll reports and reconciliations
Manage leave tracking and processing for clients
Provide system support for payroll-related technical issues
Draft payroll-related communications (e.g., salary increase letters, deduction letters, advance agreements, etc.)
Handle payroll tax submissions, including EMP and EMP reconciliations
Client Invoicing (30%)
Generate and issue invoices for clients using Sage
Monitor outstanding invoices and follow up on overdue payments
Assist with billing adjustments and resolve client queries
Ensure proper VAT application and compliance in all invoices
Ensure timely and accurate processing of client invoices
Office Procurement and Purchases (20%)
Manage the procurement of office supplies, equipment, and materials
Handle small, day-to-day office purchases as required
Maintain inventory levels and reorder essential supplies in a timely manner
Maintain records of small purchases and reconcile expenses
Administrative Support (15%)
Handle general office administration, filing, and correspondence
Provide administrative support to management when required
Maintain financial and administrative records in an organised manner
Coordinate facility maintenance and service provider arrangements
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Title: Payroll And Office Administrator
Company: Cls Human Capital Specialists
Location: Pretoria, South Africa
Category: Administrative/Clerical (Bookkeeper/ Accounting Clerk, Office Administrator/ Coordinator)
