Overview
Personal Assistant Jobs in Madrid, Community of Madrid, Spain at PB Media
Title: Personal Assistant
Company: PB Media
Location: Madrid, Community of Madrid, Spain
Company Description
PB Media specializes in media management and strategic communication, partnering with exceptional individuals and impactful projects to deliver results-driven solutions. The organization focuses on innovative strategies that amplify reach and influence in media landscapes. PB Media's mission is to support clients in achieving their goals through tailored communication and efficient project management. The team is committed to excellence, collaboration, and inspiring change within the media industry.
Role Description
This is an on-site role based in the EU for a Personal Assistant.
Qualifications
- Proficiency in Personal Assistance and Executive Administrative Assistance tasks
- Strong Communication skills, including the ability to interact with stakeholders professionally (with hotels, service providers, embassies, travel partners, clients, etc.)
- Travel Coordination (visas, tickets, route guidance, hotels, locations, family support, etc.)
- Experience with Diary Management and organizing schedules efficiently (appointments, birthdays, calls, meetings, events, etc.)
- Clerical Skills to handle documentation, filing, and administrative tasks
- Meeting Support (note-taking, to-do lists, follow-ups, etc.)
- Strong attention to detail, organizational skills, and the ability to multitask
- Project Coordination (event organization and management, conferences, process management within teams, etc.)
- Admin Operations (Notion, Harvest, reporting, records management, office emails, expense tracking & reimbursements, bonus and loyalty programs, subscriptions, team recognition and gifts, etc.)
- Stakeholder Relations (communication with partners, clients, government authorities, drafting speaking points, managing stakeholder protocol)
- Analytical materials preparation, proofreading, translation, research & industry monitoring
- Social Media Management
- Tracking Memberships & Professional Association Renewals
- Liaising with core team members on supportive functions
- Managing Sensitive HR Matters
- Adaptability and the capability to work in a dynamic, fast-paced environment
- Fluency in English (C1); other languages (especially Ukrainian) are a plus
- Previous experience as a personal assistant is a plus
Salary is negotiable based on interview results.
