Overview
Personal Assistant Jobs in Federal Territory of Kuala Lumpur, Malaysia at HYRED
Title: Personal Assistant
Company: HYRED
Location: Federal Territory of Kuala Lumpur, Malaysia
ROLE OVERVIEW
Our client is hiring a Founding Admin & Operations Assistant to support the Founder in a newly established startup office.
This is a hybrid Admin + PA role in a lean, fast-paced, unstructured environment. The candidate must be capable of handling operations independently, managing the Founder’s schedule effectively, and proactively supporting business and personal coordination needs. This role is critical in ensuring the Founder’s time, office operations, and key responsibilities run smoothly.
KEY RESPONSIBILITIES
A. Calendar & Time Management (Priority)
- Manage and optimize Founder’s calendar proactively
- Ensure proper time blocking for deep work and priorities
- Coordinate meetings, rescheduling, and conflict resolution
- Act as gatekeeper to protect Founder’s time
B. Office Administration & Operations
- Maintain a clean, organized, and presentable office
- Handle day-to-day admin (supplies, parking, coordination, logistics)
- Ensure smooth running of the office without supervision
C. Event & Coordination Support
- Support planning and execution of events
- Liaise with vendors, venues, and stakeholders
- Source quotations, compare options, and follow through execution
D. Travel & Work-Related Personal Support
- Manage travel bookings, itineraries, and logistics
- Handle ad-hoc requests (bookings, purchases, coordination)
E. Property Management
- Manage Founder’s rental properties (tenants, follow-ups, coordination)
- Track payments, issues, and updates
- Ensure full visibility and no missed items
F. Finance & Documentation
- Manage claims, receipts, and filing
- Liaise with HQ finance team
- Maintain proper documentation and tracking systems
G. Startup & Operational Support
- Source vendors, contacts, and information
- Assist in building simple systems and processes
- Take initiative in ambiguous situations and propose solutions
IDEAL CANDIDATE PROFILE
- Open to fresh graduates with strong potential OR candidates with 1–3 years experience in admin/operations
- Prior experience in admin, coordination, or PA roles is a plus
- Strong command of English (spoken & written)
- Mandarin is an added advantage
- Highly organized and detail-oriented
- Strong coordination and multitasking ability
- Comfortable using tools (Google Calendar, Excel, task trackers)
- Possesses own transport (required)
