Overview
Personal Assistant Jobs in Dubai, UAE/Dubai at Hilton
Roles and responsibilities A Personal Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and
up-to-date
registry system. Specifically, a Personal Assistant will perform the following tasks to the highest standards:
Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence. Compile and submit management reports in a timely manner. Attend and record minutes of meetings (ie. OMM and Excom meetings);
oversee the accurate translation of OMM minutes. Monitor administration standards to ensure adherence with corporate guidelines. Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied. Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions. Co-ordinate special reservation requests made through the Executive Office.
Complete other duties as assigned. Â What are we looking for? A Personal Assistant serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity. Good understanding of hotel operations, practices and procedures. Proficient with MS Word, Excel, PowerPoint and Outlook and office equipment. Strong
communication
and human-relation skills. Â Desired candidate profile A Personal Assistant (PA) Â provides administrative support to individuals, often executives, managers, or other high-level professionals, helping them manage their schedules, communications, and day-to-day tasks.
The role is essential for ensuring that their employer’s work and personal life run smoothly and efficiently. Below are the key skills required for a Personal Assistant :
Organizational Skills  Time management:  Efficiently manage multiple tasks and priorities, scheduling appointments, meetings, and events to ensure that deadlines are met and time is used effectively. Calendar management:  Coordinate and maintain the executive’s calendar, scheduling appointments, meetings, and travel, ensuring no conflicts or missed opportunities. Task delegation:  Assist with delegating tasks, ensuring that important assignments are completed on time and that the workload is balanced.
Project management
: Â Oversee specific projects or tasks, tracking deadlines, progress, and ensuring successful completion with minimal supervision. File management: Â Maintain both physical and digital files, organizing documents, contracts, and correspondence for easy access.
Communication Skills
Verbal
communication
: Â Clearly articulate information, whether speaking with clients, colleagues, or external partners. Must also be able to convey instructions in an understandable manner. Written
communication
: Â Draft and proofread emails, memos, reports, and other written materials.
Ensure that all correspondence is professional…
Title: Personal Assistant
Company: Hilton
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical, Business
