Overview
Personal Assistant Jobs in London, England, UK at Val Wade Recruitment
PA to Director of Development, Renowned Arts organisation, temporary role until the end of June 2025, £16.00-£17.00 plus holiday pay
Our client, a renowned Arts organisation, requires a Personal Assistant to support the Director of Development. This is an onsite role and a great opportunity to work in a fast paced, dynamic and high profile environment.
Main duties of this Personal Assistant role are:
Electronic diary management of meetings and calls, prioritising in line with the Director’s priorities
Diary management for the Deputy Development Director
Manage incoming calls and email; respond on behalf of the Director. Escalate / delegate to colleagues, as appropriate
Daily updates with Director regarding responses and scheduling
Provide research on specific prospects and donors as directed by the Director
Manage the Director’s internal and external commitments, ensuring appropriate papers are collated in advance and attending meetings as required
Take minutes and write up reports when required
Coordinate internal meetings
Deliver Divisional meetings (in person and virtual)
Organise presentation materials and room and AV bookings as needed
Track donor meetings, collate briefings, manage correspondence, manage requests for international travel; act as first point of contact
Process financial activity records for the Director – purchases, credit card reconciliations, expense claims and invoice payments
Ensure office systems are kept up to date – follow records management procedure
Prepare PowerPoint presentations and liaise with other Directors’ assistants
Produce briefing packs including research about exhibitions and other cultural activities, for travel
Process invitations for conferences, dinners etc, bringing to the Director’s attention regularly beings mindful of their demanding schedule
Liaise with the Development Engagement & Events and Development Operations team, as well as the Foundation Trustees
Record keeping of leave.
Help to plan and deliver board meetings, including meeting administration and papers, and support governance, keeping updated records of new Foundation Trustees
Skills and Experience
Solid secretarial experience in a complex and high profile organisation
High level support to senior staff, including maintaining filing systems, filtering, and providing information, organising meetings and managing diaries
Discretion and the ability to work with minimal supervision
Excellent written communication skills with the ability to draft complex letters and reports
Accuracy with a keen eye for detail – proof-reading skills
A flexible and proactive approach
Organised with the ability to prioritise a varied workload
Works accurately under pressure
First class interpersonal skills with the ability to deal confidently and appropriately with individuals at the highest level
Confident handling confidential and sensitive information
Ability to work collaboratively
Fast, accurate word-processing skills – Word, Excel, Outlook, Power Point
Experience of using Customer Relationship Management (CRM) databases to record and manage supporter data and the ability to ensure best use of CRM systems within your team
This is a great opportunity to develop your career within a renowned institution. Apply now!
Due to the large number of applications we receive only shortlisted applicants will be contacted.
Val Wade Recruitment are actively looking for applicants from under represented communities and pride ourselves as an equal opportunities’ employer and agency.
Title: Personal Assistant
Company: Val Wade Recruitment
Location: London, England, UK
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
