Overview
Personal Assistant Office Events & People Experience Jobs in New York, NY at MJ Boyd Consulting
Overview
We are seeking an energetic, highly organized, and people-oriented Personal Assistant Office Events & People Experience to provide administrative support to managers and employees while helping create engaging and well-organized experiences across the office.
This role combines administrative support, event coordination, employee experience, and office engagement. In addition to supporting managers and employees with their day-to-day administrative needs, this individual will play an important role in planning and coordinating office events, team activities, client-facing gatherings, leadership visits, and other initiatives that bring people together.
The ideal candidate genuinely enjoys working with people and creating experiences. They are creative, detail-oriented, comfortable coordinating multiple stakeholders, and confident interacting with employees, senior leaders, clients, vendors, and external partners.
Key Responsibilities
- Provide day-to-day administrative support to managers and employees, including calendar management, meeting coordination, scheduling, and logistical planning.
- Support managers with calendar prioritization, meeting requests, follow-ups, travel, expenses, and other administrative needs.
- Plan and coordinate office events, employee activities, team gatherings, celebrations, leadership visits, offsites, and client-facing events.
- Manage event logistics from planning through execution, including venues, catering, invitations, attendee management, room setup, audiovisual requirements, transportation, materials, and vendor coordination.
- Partner with managers and internal teams to develop engaging activities that strengthen collaboration, employee engagement, and office culture.
- Act as a point of contact for employees participating in office events and activities, providing clear communication before, during, and after events.
- Coordinate with external vendors, venues, caterers, and service providers, ensuring requirements, timelines, and deliverables are met.
- Assist with event budgets, invoices, purchase requests, expense tracking, and reconciliation.
- Support internal and external meetings, including client visits and events involving senior leaders or external stakeholders.
- Coordinate domestic and international travel arrangements using Concur, including flights, accommodations, transportation, and itineraries.
- Draft and format event communications, invitations, presentations, agendas, schedules, and other materials using Google Workspace.Maintain team calendars and help coordinate key office dates, events, meetings, and employee activities.
- Assist with onboarding activities and experiences for new employees.
- Work closely with reception, facilities, technology, security, communications, and other internal teams to ensure successful execution of meetings and events.
- Gather feedback following events and identify opportunities to continuously improve the employee and guest experience.
- Provide backup and cross-coverage support for other administrative colleagues when needed.
- Contribute ideas and proactively identify opportunities to make the office a more engaging, welcoming, and collaborative environment.
Qualifications
- 3-5+ years of experience in administrative support, event coordination, office management, hospitality, employee experience, or a related role.
- Demonstrated experience coordinating meetings, events, or employee activities from planning through execution.
- Excellent interpersonal and communication skills, with a genuine enthusiasm for working with people.
- Strong organizational and project coordination skills with exceptional attention to detail.
- Ability to manage multiple events, deadlines, stakeholders, and administrative priorities simultaneously.
- Comfortable interacting with employees, senior leaders, clients, vendors, and external stakeholders.
- Strong service orientation and ability to anticipate the needs of others.
- Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) required.
- Experience using Concur or similar travel and expense management platforms.
- Proactive, creative, resourceful, and solution-oriented approach.
- High level of discretion and professionalism when handling confidential or sensitive matters.
Preferred
- Fluent in Spanish and English (written and spoken).
- Experience working in financial services, banking, professional services, or a global organization.
- Experience organizing corporate events, employee engagement activities, executive visits, client events, or office celebrations.
- Experience working with external vendors, venues, catering providers, and other event partners.
- Familiarity with internal collaboration tools such as WebEx, Google Meet, and similar platforms.Interest in workplace experience, employee engagement, hospitality, and creating environments where people feel connected and welcome.
New York, New York
Temp
In-office
Pay Rate: $35 – $40 per hour
Title: Personal Assistant Office Events & People Experience
Company: MJ Boyd Consulting
Location: New York, NY
Category:
