Overview
Personal Assistant (Secretary/ Admin) to Vice President Jobs in Colombo, Western Province, Sri Lanka at Zenov BPO
Title: Personal Assistant (Secretary/ Admin) to Vice President
Company: Zenov BPO
Location: Colombo, Western Province, Sri Lanka
About Zenov BPO
Zenov BPO is a dynamic business process outsourcing provider specializing in tailored solutions across industries such as logistics, trucking, real estate, plumbing, and insurance. We offer end-to-end support services including account management, customer service, finance, marketing, and administrative functions. With a strong presence in the U.S., Bangladesh, and Sri Lanka, Zenov integrates seamlessly with U.S.-based teams, maintaining a sharp focus on quality, performance, and passion.
Position Overview
We are seeking a proactive, highly organized, and detail-oriented Personal Assistant / Secretary to support senior management with daily operational and administrative tasks. This role requires strong coordination skills, the ability to multitask in a fast-paced environment, and a high level of professionalism and responsiveness.
The ideal candidate should be capable of working independently, following up on tasks efficiently, and ensuring smooth day-to-day coordination across teams.
Working Hours: 1:00 PM – 11:00 PM (Sri Lanka Time)
Location Requirement:
Candidates residing in or around Wattala are preferred. Applicants should have access to a vehicle/car and be able to drive when required.
Reporting to: Vice President
Key Responsibilities
• Manage and coordinate daily administrative and operational tasks
• Prepare and maintain expense reports and trackers
• Coordinate vendor payments and follow up on pending actions
• Work closely with Sales and internal teams to ensure projects and tasks stay on track
• Track weekly volume reports and maintain ocean rate sheets
• Request and gather weekly updates from Sales and CKAM teams
• Send reminders, follow-ups, and ensure timely task completion
• Maintain shared files, trackers, and operational documentation
• Coordinate OA requests and event-related tasks
• Handle ad-hoc assignments based on business priorities and operational needs
Ideal Candidate Profile
• 1–5 years of experience in a Personal Assistant, Secretary, Administrative, or Coordination role preferred
• Excellent communication skills in English (spoken and written)
• Strong organizational, multitasking, and follow-up skills
• Ability to work independently and prioritize urgent tasks effectively
• Highly responsive, proactive, and detail-oriented
• Proficient in Microsoft Excel, Outlook, Word, and PowerPoint
• Ability to maintain confidentiality and professionalism at all times
• Comfortable working during U.S. business hours
• A valid driving license and access to a vehicle/car is preferred
What We Offer
• Opportunity to work closely with international management and teams
• Exposure to fast-paced business operations and project coordination
• Career growth and learning opportunities in administration and operations
• Supportive and collaborative work environment
• Attractive remuneration based on experience and skills
How to Apply
Click “Apply” on this LinkedIn job post
