Personal Assistant to CFO and CIO

Overview

Personal Assistant to CFO and CIO Jobs in Miami, Florida, USA at AMAN

This exciting new role supports the Chief Financial Officer and Chief Investment Officer in handling a wide range of administrative and executive support-related tasks. The ideal candidate will be a highly resourceful team-player, who is comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient.

The person will have the opportunity of great exposure to the top management of an outstanding luxury brand. The ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities are key characteristics for this role.

RESPONSIBILITIES

Managing an active calendar of appointments; composing and preparing correspondence that is sometimes confidential; updating Outlook contacts

Driving a variety of projects assigned by the CFO and CIO

Arranging travel plans, itineraries and agendas for the CFO and CIO including relevant approval forms and completing expense reports

Anticipating the CFO and CIO’s needs and proactively bringing together appropriate people and resources to support the team

Representing the executives by welcoming visitors, arranging company dinners and other corporate functions; answering questions and meeting requests

Assisting in coordinating the agenda of senior management team meetings and off-sites, and all leadership meetings

Managing external contacts; proactively understanding who they are, who the primary contacts are, and keeping track of periodic communication

Completing administrative tasks such as printing, reviewing outside mail, handling invoices, scanning and filing documents, and maintaining executive files

QUALIFICATIONS

Previous personal assistant or executive assistant experience at senior level is a must

Background from finance, investment, or real estate preferred

Degree in Business Studies, Hospitality Management or related field

Strong organizational skills

Able to handle a multitude of tasks in an intense, ever-changing environment

Excellent communication skills, both written and verbal

Must possess outstanding guest service skills, professional presentation and sophisticated interpersonal skills, be sensitive to cultural nuance

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Title: Personal Assistant to CFO and CIO

Company: AMAN

Location: Miami, Florida, USA

Category: Administrative/Clerical (Office Administrator/ Coordinator)