Overview
Personal Assistant to Co-Founder Jobs in Malaysia at Leon Asia
Title: Personal Assistant to Co-Founder
Company: Leon Asia
Location: Malaysia
Industry: Advertising, Public Relations & Influencer Marketing
Location: Petaling Jaya, Malaysia
Employment Type: Full-time
We are looking for a highly organized, proactive, and detail-oriented Personal Assistant (PA) to support our Co-Founder in managing daily operations, administrative workflow, and influencer finance coordination.
Working at the heart of our PR and Influencer team, you will ensure seamless communication between management, internal teams, brand partners, and creators. If you thrive in a dynamic agency environment, love keeping things structured, and excel at task execution, we’d love to meet you.
Key ResponsibilitiesExecutive & Operational Support
- Manage the Co-Founder’s daily calendar, schedule internal/external meetings, and organize travel itineraries or appointments.
- Act as the primary point of contact between the Co-Founder, clients, partner agencies, and internal departments.
- Assist in preparing meeting agendas and campaign briefing materials.
Financial Disbursements & Admin
- Coordinate and process payments, reimbursements, and payouts to content creators, influencers, and third-party vendors in a timely manner.
- Ensure invoices, payment receipts, and banking details are accurate and properly filed.
- Track payment statuses and handle invoice inquiries from external talent and agency partners professionally.
Information & Records Management
- Assist in updating and maintaining digital master lists, contact databases, and campaign logs.
- Ensure all client files, contracts, NDAs, and project documentations are properly archived and organized for easy retrieval.
Requirements
- Experience: Minimum 1 year of experience in an administrative, personal assistant, or operational support role (Agency, PR, or Media background is a strong plus).
- Skills: High level of proficiency in Google Workspace (Docs, Sheets, Slides) or Microsoft Office. Exceptional organization and time-management skills.
- Financial Literacy: Familiarity with basic invoice processing, expense tracking, and online banking workflows.
- Language: Strong verbal and written communication skills (Mandarin or other local languages are an added plus).
- Personality: Meticulous eye for detail, reliable, discretion with sensitive agency/financial data, and comfortable working in a fast-moving environment.
What We Offer
- Competitive salary package with medical/casual leaves and EPF & SOCSO contributions.
- Performance Bonus.
- Opportunity to grow into an Operations / Business Management role as the company expands.
This role is ideal for someone who enjoys being the person who keeps things moving, remembers the details everyone else forgets, and makes the Co-Founder’s life significantly easier.
