Overview
Personal Assistant to Executive Officer Jobs in Saint Paul, MN at Madison Equities
Personal Assistant to Executive Officer
The personal assistant is responsible for providing personal and light administrative support to the owner in a timely and professional manner. The job will vary from day to day.
This position requires strong organization and communication skills as well as a high level of confidentiality.
The successful candidate must be:
– Able to follow directions.
– Able to move from one task to another as needed per the owner’s request.
– A careful driver with a good driving history that can operate a company vehicle.
Personal support entails the following:
– Errands – that includes substantial driving- Shopping (in store and online)
– Grocery shopping – Car wash
– Transportation to appointments and errands – Gas fill up
– Travel arrangements – Some household management
– Cat care tasks – Stocking kitchen supplies
– Lunch pick up – Make coffee
Administrative support entails the following:
– Knowing how to use the internet, Google, Yahoo, any standard search engine, and make phone calls as necessary
– Office organizing at owners’ direction
– Being responsible for confidential and time-sensitive material
– Distributing documents to department employees such as staff calendar or task assignments and ensuring receipt by appropriate employee
– Scans and/or photocopies documents as necessary
– Occasional back-up support of reception desk
– General administrative support and related duties as assigned
Key Characteristics:
– Able to hold all tasks in confidence – Very Competent
– Mature – Willingness to follow directions
– Versatile and flexible – Respectful
– Reliable – Approachable
– Trustworthy – Must like cats
– Organized – Action-oriented
– Effective communicator – Cautious driver with clean driving history
Physical Requirements:
– Frequently be required to sit, stand and occasionally required to bend, kneel, reach, stoop, crouch and climb stairs. This is a physically active role.
– Operates in a professional office environment as well as the owners’ residence when personal tasks are done.
– Requires the willingness to drive to various metro locations with a Company Vehicle as needed.
– Regularly uses standard office equipment such as computers, phone, filing cabinets, photocopiers and fax machines.
– Requires the ability to lift files and open filing cabinets.
– The ability to lift up to 50 pounds.
Qualifications and Education Requirements
– High school diploma or equivalent required
– Associate or Bachelor’s Degree in Business Administration or related field preferred
– 2+ years of proven similar experience
– Must have valid driver’s license
– Must be computer literate and proficient in Microsoft Office products
– Display a high level of confidentiality in all matters
– Ability to work independently as well as in a team environment
– Excellent written and verbal communication skills
– Strong phone contact handling skills and active listening
– Self-motivated and able to work in a fast-paced environment with a heavy workload
– Ability to multitask, prioritize and manage time effectively while staying organized
– Ability to meet deadlines and adapt to changes in priorities
Job Type: Full-time (8 am – 4:30 pm) In Office -No Hybrid Hours
Paid time off
Ability to commute/relocate: Saint Paul, MN 55101: Reliably commute or planning to relocate before starting work (Required)
Education: High school or equivalent (Required)
Experience: Personal assistant: 2 years (Preferred)
License/Certification: Driver’s License (Required)
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Benefits:
Paid time off
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Saint Paul, MN 55101 (Preferred)
Ability to Relocate:
Saint Paul, MN 55101: Relocate before starting work (Preferred)
Work Location: In person
Title: Personal Assistant to Executive Officer
Company: Madison Equities
Location: Saint Paul, MN
Category:
