Overview
Personal Assistant to the Founder & CEO Jobs in Mesa, AZ at SGT POULSON AI INC
Title: Personal Assistant to the Founder & CEO
Company: SGT POULSON AI INC
Location: Mesa, AZ
Company Description SGT POULSON AI INC is a military-grade AI consulting, automation, and systems engineering firm founded by a PSYOP Veteran. The company designs and maintains disciplined, scalable, revenue-generating systems for entrepreneurs, small businesses, agencies, and enterprise teams. Its work focuses on building robust automation infrastructure that runs 24/7, reduces labor hours, and restores operational command to leadership. Core services include AI workflow automation, business process optimization, systems integration, and scaling frameworks for organizations preparing to grow. Clients range from local service businesses and contractors to real estate operators and production teams seeking to eliminate chaos and operate with precision.
Role Description The Personal Assistant to the Founder & CEO is a full-time, hybrid role based in Mesa, AZ, with some work-from-home flexibility. This role provides high-level administrative and operational support, including managing calendars, scheduling meetings, coordinating travel, and handling confidential correspondence. The Personal Assistant will organize and prepare materials for client briefings, internal meetings, and strategic initiatives, ensuring the Founder & CEO’s time is optimized and priorities are executed. Day-to-day responsibilities include task follow-up, creating and maintaining documentation and SOPs, managing inboxes and communication channels, and liaising with clients, partners, and internal stakeholders. The role may also involve light project coordination, research to support business decisions, and assisting with logistics for events, calls, and operational workflows.
Qualifications
- Strong organizational, time management, and prioritization skills, with the ability to manage multiple tasks and deadlines in a fast-paced environment.
- Excellent written and verbal communication skills, including professional email management, drafting documents, and clear stakeholder communication.
- High level of discretion, reliability, and integrity when working with sensitive information and executive-level initiatives.
- Proficiency with productivity and collaboration tools (e.g., Google Workspace or Microsoft 365, calendars, task management platforms, basic CRM usage).
- Proven experience in executive assistance, administrative support, or personal assistant roles, preferably in technology, consulting, or operations-driven environments.
- Strong attention to detail, with the ability to create and maintain orderly documentation, checklists, and standard operating procedures.
- Comfort with learning and using AI tools, automation platforms, and modern business systems; interest in technology and process efficiency is highly beneficial.
- Ability to work both on-site in Mesa, AZ and remotely, maintaining responsiveness, accountability, and clear communication across locations.
- Demonstrated problem-solving skills and initiative, with a mindset focused on removing bottlenecks and supporting operational clarity.
- Preferably holds an associate or bachelor’s degree, or has equivalent
