Overview
Personal/executive assistant to principal, single family office Jobs in Milan, Italy at Chace People
PERSONAL/EXECUTIVE ASSISTANT TO THE PRINCIPAL OF SINGLE FAMILY OFFICE
Location:
Milan, Italy Salary: €40,000 – €80,000 gross p.a. (DOE)
Contract:
Full-time, Permanent
Working Hours:
Monday to Friday, 9am – 5pm (with occasional weekend and out of hours
flexibility
)
Start Date:
Interviewing now for immediate start
Job Overview:
Chace People is seeking a highly organised and adaptable Personal / Executive Assistant to support the Principal of a prestigious Single Family Office. This
exciting
role, based in Milan, offers a
unique opportunity
to work 1:1 with the Principal while reporting directly to the Chief of Staff who is based in London. The role requires a balance of personal and business support, ensuring the seamless management of the Principal’s affairs, who frequently travels internationally, particularly to the United States.
As the PA/EA to the Principal, you will be responsible for providing high-level assistance across personal and professional tasks. You will work in close
collaboration
with the well-established Chief of Staff to streamline operations, manage complex schedules, oversee property and household management, and ensure efficient
communication
. This role demands discretion, a proactive mindset, and the ability to remain composed under pressure while adapting to last-minute changes.
Key Responsibilities:
Diary & Inbox Management:
Organise and oversee the Principal’s schedule, appointments, and daily communications.
Travel Arrangements:
Plan and coordinate both luxury personal and corporate travel, including long- and short-haul trips.
Property & Household Management:
Oversee properties, manage household staff recruitment, and set up efficient operational processes.
Administrative & Office Support:
Draft correspondence, manage databases, and handle general office administration.
Event & Call Scheduling:
Arrange meetings, calls, and communications for the Principal.
Stakeholder Liaison:
Act as the primary point of contact, ensuring professional and discreet interactions with key contacts.
Process Implementation:
Supporting the Chief of Staff to establish and refine organisational systems to improve efficiency.
Requirements:
Fluent in Italian and English.
Background in personal/executive assistance, ideally within a family office, luxury travel/brand, or
entrepreneurial
/founder-led environment.
Ability to manage multiple tasks efficiently while maintaining
flexibility
to last-minute changes.
Strong written and oral
communication skills
, with a high level of discretion and confidentiality.
Comfortable working in a
fast-paced environment
, adjusting to the Principal’s working style.
A “can-do” attitude with the ability to anticipate needs and solve problems before they arise.
Proficiency in calendar management and administrative tools.
This is a fantastic opportunity for a dedicated and versatile PA/EA to work at the highest level, gaining invaluable experience in an international and fast-moving environment.
Title: Personal/executive assistant to principal, single family office
Company: Chace People
Location: Milan, Italy
Category: Administrative/Clerical (Office Administrator/ Coordinator, Administrative Management, Virtual Assistant/ Remote Admin, Business Administration), Business (Office Administrator/ Coordinator, Administrative Management, Business Administration)
