Overview
Personal & Executive Assistant Jobs in Indonesia at Umeus
Title: Personal & Executive Assistant
Company: Umeus
Location: Indonesia
About Umeus
Umeus is a growing multi-brand ecosystem across sports, wellness, lifestyle, and community.
Each business has its own identity and growth priorities, while operating under one strategic umbrella focused on building meaningful experiences, engaged communities, and scalable businesses.
About the Role
We are looking for an exceptionally organised, proactive, resourceful, and tech-forward Personal & Executive Assistant to work closely with the founders.
This is not a traditional administrative assistant position.
You will act as an extension of the founders — helping manage priorities, communications, follow-ups, research, scheduling, organisation, and execution across both business and personal matters.
The ideal candidate does not simply wait for instructions. You should be able to understand an objective, figure out what needs to happen next, take ownership, follow through, and make sure nothing falls through the cracks.
You will also be expected to use AI, automation, and modern digital tools extensively to make work faster, more organised, and more efficient.
Reporting To: Founders
Working Hours: 6 days per week, primarily evening shifts on weekdays and 1 weekend full day per week, with occasional daytime shifts or changes to schedule as required. Candidates should be comfortable working these hours and adapting consistently.
What You’ll Do
- Manage calendars, scheduling, reminders, priorities, and follow-ups
- Support day-to-day executive and personal tasks
- Coordinate with team members, vendors, partners, candidates, and stakeholders
- Draft communications, conduct research, and prepare decision-ready summaries
- Support business operations, logistics, procurement, and administrative matters
- Assist with business development, partnerships, outreach, and opportunity tracking
- Build and improve workflows, trackers, SOPs, and internal systems
- Use AI and automation to improve efficiency and reduce manual work
- Take ownership of ad-hoc projects from start to finish
- Step into different functions when needed to keep the business moving
Who We’re Looking For
You may be a strong fit if you are:
- Highly organised, reliable, and detail-oriented
- Proactive and comfortable taking ownership
- Strong at follow-up and closing open loops
- Resourceful and able to figure things out independently
- A strong written communicator
- Comfortable managing multiple priorities in a fast-moving environment
- Tech-savvy and genuinely interested in AI and automation
- Adaptable, solution-oriented, and willing to work across different functions
Most importantly, we are looking for someone with strong judgement, initiative, ownership, and follow-through.
Why Join Umeus?
This role offers exposure far beyond traditional executive assistance.
You will work closely with the founders across multiple businesses and gain hands-on experience in operations, systems, AI, business development, recruitment, marketing, and strategy.
For the right person, this role can grow into a trusted operational and strategic position with increasing responsibility as Umeus expands.
