Overview
Principal Document Controller Jobs in Dubai, UAE/Dubai at DAMAC Properties
Roles and responsibilities
A Document Controller is responsible for managing, organizing,and maintaining a company’s documents and records in astructured and efficient manner. This role is especially criticalin industries like construction, engineering, and legal, wheredocument control is essential to ensure compliance and accuracy.
Below are the key skills and responsibilities for a Document Controller:
1.
Document Management
Organizingand  maintaining both physical and electronicdocuments.
Creating filing systems that areeasy to navigate and ensuring that documents are properlyindexed.
Tracking revisions, ensuring versioncontrol, and maintaining a history ofchanges.
Ensuring documents are easilyaccessible to authorizedpersonnel.
2. Attentionto Detail Ensuring thatall documents are correctly formatted, complete, anderror-free.
Reviewing documents forcompleteness, accuracy, and compliance withstandards.
3. Data Entry and Record Keeping Maintainingaccurate  and
up-to-date
databases and spreadsheets for documenttracking.
Ensuring the timely entry and filingof important documents.
Archiving or safelydisposing of outdated documents according to companypolicies.
4.
Version Control
Implementingand  enforcing
version control
procedures to prevent the loss ofimportant document updates.
Keeping track ofdocument revisions and ensuring that the most recent versions arebeing used.
5. Document Retrieval Ensuring  thatdocuments are easy to retrieve whenneeded.
Establishing efficient search protocolsto locate documents quickly in thesystem.
6. Complianceand Standards Ensuringthat all documents comply with legal, regulatory, and industrystandards.
Understanding and implementingcompany policies for
document management
andretention.
7.
Communication Skills
Communicatingeffectively  with other departments to ensure that documents aresubmitted, reviewed, and filedpromptly.
Liaising with external stakeholders,such as contractors or clients, to handle document requests orsubmissions.
8.Confidentiality andSecurity
Safeguardingconfidential information and ensuring that documents containingsensitive information are storedsecurely.
Implementing security protocols tocontrol access to sensitive or restricteddocuments.
9. Software Proficiency Expertisein
document management
software (such as SharePoint, Aconex, or Procore).Proficiency with file-sharingplatforms and
version control
tools.
Knowledgeof Microsoft Office applications (Word, Excel, etc.) for documentformatting and recordkeeping.
10.Time Management Managingmultiple  documents, projects, and deadlinessimultaneously.
Prioritizing document requestsand ensuring timely completion of document-relatedtasks.
11.
Problem-Solving
Troubleshootingdocument control issues, such as lost files or incorrect documentformats.
Implementing solutions to improvedocument workflows and processes.
12.
Project Management
Support(Optional)
Assisting inproject document control, including organizing plans, reports,contracts, and drawings.
Coordinating withproject teams to ensure all documents are submitted and approved aspart of the project lifecycle. Â Desired candidate profile
Document Management
:
Develop and maintain acomprehensive documentation sys…
Title: Principal Document Controller
Company: DAMAC Properties
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical
