Overview
Private Personal Assistant Jobs in Mumbai, Maharashtra, India at hatbox.in
We’re looking for a  highly organised, proactive, and astute   Personal Assistant  to support a leader in Mumbai. This isn’t just about scheduling meetings—it’s about being the right-hand person who keeps  both personal and professional worlds running smoothly . From high-stakes board meetings to last-minute personal errands, you’ll be the one ensuring everything is handled with
precision
.
Professional Responsibilities
Calendar & Scheduling :
Manage a packed schedule, ensuring meetings, calls, and events are perfectly timed.
Travel & Logistics :
Arrange seamless travel (flights, visas, hotels, reservations, and transport), sometimes at the last minute.
Project Coordination
:
Keep an eye on multiple projects, follow up with teams, track deadlines, and make sure nothing slips through the cracks.
Communication
& Correspondence :
Handle emails, calls, and messages—filtering, responding, and ensuring smooth information flow.
Administrative Support :
Prepare reports, presentations, and meeting notes, making sure all documentation is polished and ready.
Event & Meeting Planning :
Organize everything from business dinners to private events, ensuring all details are covered.
Problem-Solving
& Troubleshooting :
Be two steps ahead, fixing issues before they become problems.
Personal Responsibilities
Household & Lifestyle Management :
Oversee home staff, manage maintenance, and ensure everything runs smoothly sonal Shopping & Errands :
Handle everything from sourcing luxury gifts to picking up essentials.
Healthcare &
Wellness
Appointments :
Schedule doctor visits, fitness sessions, and other personal care needs.
Social & Family Commitments :
Manage RSVPs, reminders, and arrangements for personal gatherings and special occasions.
Wardrobe & Packing Assistance :
Ensure outfits are ready for key events and pack smartly for travel.
Exclusive Reservations & Experiences :
Secure hard-to-get reservations, VIP access, and unique experiences.
What You Need to Bring
Experience :
Prior experience as an EA/PA to a senior executive or an individual is preferred.
Top-Tier Organisation :
If you love checklists, planning ahead, and keeping everything in order, you’ll fit right in.
Discretion & Confidentiality :
You’ll be handling sensitive information—trustworthiness is a must.
Excellent
Communication
:
Whether it’s handling correspondence or negotiating with vendors, you need to communicate effectively.
Flexibility
&
Adaptability
:
Priorities will shift—sometimes daily. You need to  pivot quickly and handle surprises  without stress.
Problem-Solving
Mindset :
The ability to  think ahead, anticipate needs, and resolve issues before they arise .
This isn’t a 9-to-5 job; it requires commitment and agility.
What’s in It for You?
A
dynamic
,
fast-paced
role  where every day is different.
An opportunity to work closely with a leader , gaining high-level exposure.
A rewarding,
impactful
position  where you’ll play a key role in both professional and personal success.
Access to exclusive experiences , networks, and opportunities.
Title: Private Personal Assistant
Company: hatbox.in
Location: Mumbai, Maharashtra, India
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
