Overview
Production/Administrative Specialist Jobs in Honolulu, HI at iDepo Hawaii LLC
Full Job Description
Job Summary:
This full time Production/Administrative Specialist position’s primarily responsibility is to assist in the drafting and production of court transcripts for delivery to law firms in a fast-paced work environment. There is an emphasis on producing transcript assignments along with other administrative tasks, including but not limited to upselling of services.
Duties:
Drafting, producing and assembling of legal transcripts
Proofing legal transcripts and other legal documentation for accuracy
Coordinate with and assist various department teams with assigned projects
Emailing, answering phones, organization of file, data entry, and maintenance of database
Calendaring/scheduling client internal and external meetings
Assisting with encoding, quality control, and syncing various forms data storage (DVD, flash drives, external systems)
Typing, scanning, copying, printing, organizing files, and answering/screening/ routing phone calls, drafting correspondences, uploading documents/files, etc.
Arranging and coordinating the delivery of transcripts and other legal documentation to various parties
Upselling of services and assisting with the overall growth of the business
Other job duties as assigned
Required Skills/Qualifications:
Mandatory 3 years of previous experience working in a professional office atmosphere
Minimum of 2 years in sales and customer service experience is required
Must be approachable, presentable and have professional mindset/appearance
Able to follow/take direction and be a self-starter
Can work as team player, but also able to work independently with minimal supervision
Possess a positive, optimistic, reliable, can-do attitude
Takes initiative and action
High organization and record-keeping skills are essential
Proficient in with MS Office (Word, Excel, Outlook and PowerPoint), Adobe, various videoconferencing platforms and ability to learn other types of job-related software as needed
Ability to accurately type at least 25-35 wpm
Must be able to adapt, be flexible and work under pressure in various situations
Able to be flexible, adapt to changes and able to work under pressure
Multi-tasking, creative thinking and problem-solving skills are necessary
Must be able to communicate verbally and written in English (grammar/punctuation/spelling). Ability to communicate in another language is a plus.
Strong attention to detail and time management skills are a must
Ability to maintain sensitive or proprietary data in a confidential manner
Must possess a strong dedicated and focused work ethic
Ability to lift a minimum of 30lbs
Able sit and/or stand for long periods of time
High School/GED is required (some college preferred)
Job Type: Full-time
Pay: $25.00 – $30.00 per hour
Expected hours: No less than 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Ability to Commute:
Honolulu, HI 96813 (Required)
Ability to Relocate:
Honolulu, HI 96813: Relocate before starting work (Required)
Work Location: In person
Title: Production/Administrative Specialist
Company: iDepo Hawaii LLC
Location: Honolulu, HI
Category:
