Overview
Program Officer Jobs in Ho Chi Minh City, Vietnam at Fulbright University Vietnam
Title: Program Officer
Company: Fulbright University Vietnam
Location: Ho Chi Minh City, Vietnam
WE ARE HIRING!
Position Title: Program Officer
Department: A.I Institute
Employment Type: Full-time
Help us reimagine the 21st-century University.
Fulbright University Vietnam is an innovative, future-oriented university dedicated to bringing the best of American education to Vietnam. Fulbright serves the next generation of Vietnamese entrepreneurs, scientists, engineers, policy innovators, and artists through undergraduate and graduate educational programs of exceptional rigor that equip students with the skills, adaptability, and international network to thrive in a fast-changing world.
Fulbright’s flagship academic programs include The Fulbright School of Public Policy and Management (FSPPM) an accredited graduate professional school incubated by the Harvard Kennedy School until the university’s founding in 2016; and Vietnam’s first undergraduate program in engineering and the liberal arts and sciences.
Fulbright is growing rapidly. In Spring 2027, the university will move into its home campus in the Saigon High Tech Park in Thu Duc City, Ho Chi Minh City in the heart of Vietnam’s emerging innovation ecosystem. Until campus construction is completed, we are located at Crescent Plaza, Tan Phu Ward, in Ho Chi Minh City (formerly District 7).
More information about Fulbright may be found at https://fulbright.edu.vn/.
About the role
The Program Officer is responsible for supporting operations, managing budgets, and coordinating strategic initiatives for the AI Institute. The role acts as an administrative and communications bridge to optimize institutional resources through fundraising activities, talent acquisition (headhunting), and fostering academic-corporate partnerships. Additionally, this position directly enhances the public visibility of both the AI Institute and the Engineering major by organizing public events, managing digital media platforms, and supporting Engineering student clubs.
Reporting Lines
Solid reports to: Director of AI Institute and Major Chair of Engineering
Dotted-line reports to: N/A
List by title positions which report directly to this position: N/A
Roles and Responsibilities
The duties and responsibilities of the Program Officer are organized across 4 primary areas:
OPERATION & ADMINISTRATIVE SUPPORT:
Main responsibility: Ensuring a highly efficient administrative and operational foundation for the Institute.
- Manage day-to-day office administration, track internal budget execution, and coordinate routine HR procedures for the Institute's personnel.
- Organize, schedule, and document minutes for operational updates and technical research team meetings.
- Assist with logistics, paperwork, and procurement processes for research equipment and software tools required by AI projects.
EVENTS, PUBLIC RELATIONS & COMMUNICATIONS
Main responsibility: Optimizing brand presence and driving public engagement.
- Lead the organization of monthly scientific seminars for the AI Institute and public outreach events for the Engineering major.
- Create, curate, and update high-quality digital content across social media channels to increase public visibility for both departments.
- Develop promotional content, public relations materials, and admissions collaterals to support student recruitment and showcase Engineering student clubs.
TALENT ACQUISITION & FUNDRAISING SUPPORT
Main responsibility: Cultivating strong human capital and sustainable financial backing.
- Conduct headhunting and talent mapping via professional associations, tech networks, and university/institutional partnerships to scout expert researchers.
- Build institutional capability profiles and design compelling pitching materials to lock in sponsorship opportunities from corporations and venture funds.
- Organize social impact events centered around AI applications to attract long-term philanthropic and corporate funding.
STRATEGIC INITIATIVE & ACADEMIC COORDINATION:
Main responsibility: Coordinating key strategic projects and supporting undergraduate academic life.
- Act as the primary focal point to coordinate and monitor progress on strategic initiatives: AI for Education, AI kickoff trial, and AI policy research.
- Partner closely with the Engineering major faculty to mentor, advise, and mobilize resources for Engineering student clubs and academic competitions.
Other duties:
Contributing to team effort by welcoming new and different work requirements; exploring new opportunities to enhance the services of the department; helping others accomplish related job results as and where needed; and perform other duties as assigned.
What we look for
Education: Bachelor’s degree in a relevant field.
Knowledge, Skills and Abilities:
- Project & Event Management: Proven ability to manage multi-stakeholder projects and execute professional events on time and within budget parameters.
- Public Relations & Digital Marketing: Strong copywriting skills, social media management competence, brand stewardship, and a keen eye for public relations opportunities.
- Networking & Pitching: Persuasive communication style with the ability to navigate diverse circles to build networks for talent sourcing and fundraising support.
- Tech-savvy & Adaptability: Possess a foundational understanding of or sharp acumen for technology, AI, and Engineering concepts, with the ability to effectively translate specialized, technical content into engaging language for the general public.
- Multi-tasking & Problem-solving: Demonstrate excellent time-management skills and the resilience to handle high-pressure, multi-tasking workloads across two distinct units (the AI Institute and the Engineering major).
- English Proficiency: Highly proficient in written English for professional correspondence and document compilation, paired with an intermediate level of spoken English for daily communication.
What we offer
- Opportunity to join a passionate team who shares the belief in the transformative power of education and values the unique opportunity to create a new university.
- Opportunity to participate in public talks, workshops, seminars, as well as other enriching activities at Fulbright.
- A dynamic, innovative, and international work environment.
- Intensive English-speaking environment.
- Competitive salary and high-end insurance schemes for employees and direct family members.
- Professional development opportunities.
How to Apply
- To see all job listings, please visit our list of vacancies: https://fulbright.edu.vn/join-us/
- All applications must include evidence that addresses the mandatory requirements.
- Fulbright University Vietnam employs Interfolio to manage the application process.
- Need help? Please visit Interfolio Product Help: https://product-help.interfolio.com/m/27438 or contact Talent Acquisition team at: [email protected]
Organizational Accountabilities
FUV is committed to the health, safety and wellbeing of its staff members. FUV and its staff members must comply with a range of Vietnamese legal and regulatory requirements, including foreign investment & business, import & export, contracts & commerce, banking, finance & foreign exchange, labor, taxation, land & premises, environment, and immigration. FUV expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
FUV is an Equal Opportunity Employer and committed to foster a campus community that recognizes the value of all persons regardless of age, disability, ethnicity, gender expression and identity, national origin, race, religion, sexual orientation, or socio-economic background.
