Overview
Project Administrator Jobs in Calgary, Alberta, Canada at Kasian Architecture Interior Design and Planning
Join Kasian:
Where Inspiration Drives Excellence
At Kasian, we believe inspiration is the foundation for everything. From our humble beginnings as a small Western Canadian firm, we have grown into an international, award-winning design organization.
With almost 40 years of design excellence, Kasian is passionate about transforming ordinary spaces into extraordinary experiences. We strengthen connections between people and places by creating built environments that inspire and improve lives. With offices across Canada, we leverage the experience of our 250+ team members to deliver innovative design solutions in multiple market sectors, including commercial, workplace, healthcare, senior living, industrial, transportation, post-secondary, and public opportunities.
Are you looking to take your finance and administration experience in the design realm to the next level? Does working with architects and interior designers on large and small-scale projects across a variety of sectors interest you? Do you have the project management skills to ensure deadlines are met not just by you, but by your entire team? If so, we want to hear from you!
We have an opportunity in our Calgary office for a Project Administrator . You will partner with Project Managers to ensure projects are delivered smoothly. This will include liaising with external consultants, clients, and contractors. You will ensure projects are set up, maintained, and invoiced in accordance with the contract requirements. Additionally, you will track all project documentation.
Here’s what you’ll be doing at Kasian:
Enter project set-up from information provided by the Project Manager, ensure all project deliverables have been properly input in accordance with the contract requirements
Review contract agreements for invoicing requirements and ensure required information is provided to the client for invoicing; establish appropriate work breakdown structure to support client invoicing
Regularly update project budgets
Work with Project Managers to monitor and track project work plans, schedules, WIP, and financial reporting updates are entered in MS Project and Excel
Prepare, distribute, track, file, and archive project files and documents throughout the project life cycle, including fee letters, design contracts, project correspondence, bid packages, specifications, schedules, construction contracts, shop drawings, RFIs, site instructions, CCNs, change orders, building permits
Liaise with the Finance and Operations Teams on invoices, projected revenue reports, staffing reports, etc.
Ensure project close-out procedures are completed on a timely basis
Provide support to your team with meeting coordination and submission of expenses
This role will require getting a reliability-level security clearance. In addition, a secret-level clearance may be required to assist with submitting security clearance applications for staff.
Here’s what you bring to Kasian:
At least 2 years of related project administration experience in the construction, engineering, or architecture/ interior design environment
Basic accounting knowledge obtained through experience or education
Experience with Deltek-Vantagepoint would be an asset
Advanced Excel and MS Project skills
You are:
An excellent communicator
Extremely organized and can organize others
Able to develop solid working relationships both internally and with clients, consultants, and contractors
Able to multitask and prioritize
Someone who takes initiative and is proactive; following timelines and meeting deadlines are instinctive
Able to work effectively both independently as well as part of a team
Ready to be part of a leading architectural and interior design firm? Please apply or submit your resume to
Title: Project Administrator
Company: Kasian Architecture Interior Design and Planning
Location: Calgary, Alberta, Canada
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration)
