Overview
Project Administrator Jobs in San Jose, California, USA at WMH Corporation
WMH Corporation, a leading transportation civil engineering firm based in the San Francisco Bay Area, is seeking an ambitious, detail-oriented, and highly organized Project Administrator to join our dynamic team. This is an on-site position at our San Jose office.
As a Project Administrator, you will provide essential administrative and accounting support to our Business Operations Manager and Project Managers on high-profile projects with some of the Bay Area’s most renowned transportation agencies, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans.
Preferred Qualifications:
2+ years of project administration experience in the A/E/C industry
Associate’s degree in Business or a related field (preferred)
Proficiency in Microsoft Office, especially Excel
Ability to thrive in a fast-paced, deadline-driven environment while managing multiple projects simultaneously
Exceptional verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone etiquette
Self-motivated, well-organized, and detail-oriented
Strong ability to prioritize tasks, collaborate with team members, and manage competing deadlines
A solutions-oriented mindset and a team player attitude
Primary Responsibilities:
Project Administration (80%)
Provide administrative support to Project Managers, including:
Budget management assistance for multiple projects
Reviewing and preparing contracts
Reviewing invoices and change orders
Ensuring compliance with contract-related certificates of insurance
Managing the monthly subconsultant invoice cycle (review, data entry, invoicing)
Supporting print production for projects such as plan sets, proposals, and public outreach materials
General Administration (20%)
Support the smooth operation of the San Jose office, including:
Providing backup support with scheduling meetings and answering phones
Ordering office supplies and maintaining office organization
Assisting with expense reports and event planning (meetings, training seminars, team-building activities)
WMH Corporation offers competitive compensation, a comprehensive benefits package, and opportunities for professional development to help you advance your career. We invite you to apply and be part of our growing team!
The estimated base annual salary range for this full-time position is $72,800 – $83,200 plus benefits and bonuses.
The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual’s job-related skills, experience, and relevant education or training.
Seniority level
Entry level
Employment type
Full-time
Job function
Project Management and Information Technology
Industries
Civil Engineering
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Title: Project Administrator
Company: WMH Corporation
Location: San Jose, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Business Administration, Data Entry)
