Overview
Project Administrator Jobs in Phoenix, AZ at Actalent
Title: Project Administrator
Company: Actalent
Location: Phoenix, AZ
Job Title: Project Administrator
Job Description
The Project Administrator will support a high‑tech operations team by accurately capturing, processing, and entering project documentation and data into internal systems. This role plays a critical part in keeping field and operations teams organized and informed, while providing professional customer service to internal stakeholders and customers in a fast‑paced, highly structured environment.
Responsibilities
- Support field and operations teams by collecting and intaking project documentation and data from the field.
- Operate scanners, printers, and digital tools to capture, organize, and upload project documentation into internal systems.
- Perform accurate and timely data entry into internal databases, spreadsheets, and tracking tools.
- Review incoming information and documentation for completeness, accuracy, and compliance with project requirements.
- Serve as a primary point of contact for field personnel and customers regarding documentation, data status, and basic administrative inquiries.
- Provide professional customer service when interfacing with clients and internal stakeholders, ensuring clear and timely communication.
- Maintain organized digital records and filing systems in accordance with company and project standards.
- Assist with general administrative tasks to support ongoing high‑tech project operations and field activities.
- Monitor documentation workflows and follow up with relevant parties to resolve missing or incomplete information.
- Adhere to site safety, confidentiality, and security requirements specific to the high‑tech semiconductor environment.
- Collaborate with team members to improve documentation processes and ensure consistent data quality.
- Manage multiple administrative priorities while maintaining a high level of accuracy and attention to detail.
Essential Skills
- Minimum of 3+ years of administrative experience in an administrative, clerical, or data entry role.
- Demonstrated experience performing accurate data entry and managing repetitive tasks with strong attention to detail.
- Strong proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Ability to operate scanners, printers, and basic office technology confidently and efficiently.
- High level of organization with the ability to manage multiple priorities in a structured environment.
- Strong customer service skills with a professional, customer‑focused demeanor.
- Effective verbal and written communication skills for interacting with field personnel, internal teams, and customers.
- Detail‑oriented and process‑driven approach to work, with a focus on data accuracy and compliance.
- Ability to work onsite in a high‑compliance, fast‑paced environment.
- Team‑oriented mindset with the ability to work independently when needed.
- Strong time‑management skills and the ability to meet deadlines consistently.
Additional Skills & Qualifications
- Experience supporting construction, manufacturing, semiconductor, or other high‑tech projects.
- Familiarity with construction administration, construction management, or project coordination processes.
- Experience with document control or project documentation systems.
- Prior experience working in secure or regulated environments such as fabrication facilities, data centers, or cleanrooms.
- Exposure to Tekla or similar steel construction software.
- Expereince in project administration or project coordination within technical or construction settings.
- Bilingual communication skills.
- Experience using Microsoft Office Suite to create, edit, and maintain project documents, spreadsheets, and reports.
- Administrative support experience in environments requiring strict compliance and documentation standards.
Work Environment
This is a full‑time, onsite role based in a project trailer located within a major semiconductor facility in Phoenix, Arizona. The schedule is Monday through Friday, 6:00 a.m. to 2:30 p.m., for approximately 40 hours per week, with limited potential for additional hours as needed. The work environment is fast‑paced, professional, and highly structured, with strict safety, confidentiality, and security requirements. You will work closely with field and operations teams in a high‑tech setting, using standard office technology such as computers, scanners, printers, and digital tools to manage documentation and data. The role requires consistent onsite presence and adherence to site protocols, including appropriate professional attire suitable for a high‑compliance project office within an industrial environment.
Job Type & Location
This is a Contract to Hire position based out of Phoenix, AZ.
Pay And Benefits
The pay range for this position is $27.00 – $43.00/hr.
Requirements
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Phoenix,AZ.
Application Deadline
This position is anticipated to close on May 22, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
