Overview
Project Administrator Jobs in Greater Houston at ICS Holding, LLC
Title: Project Administrator
Company: ICS Holding, LLC
Location: Greater Houston
Summary
The Project Coordinator plays a critical role in supporting project execution by providing administrative and coordination support to project teams. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced construction environment. This role requires strong organizational skills, attention to detail, and the ability to handle a variety of tasks and responsibilities.
Essential Duties and Responsibilities
- Project Coordination: Support Project Managers and field teams with day-to-day project coordination, ensuring timelines, documentation, and deliverables are maintained.
- Scheduling & Communication: Assist with scheduling meetings, coordinating project activities, and maintaining communication between PMs, field personnel, vendors, and clients.
- Documentation Management: Maintain accurate project files, including contracts, submittals, RFIs, change orders, and closeout documentation.
- Purchase Orders & Billing Support: Assist with creation and tracking of purchase orders, invoices, and billing documentation to support project financials.
- Data Entry & Reporting: Enter and manage project data within internal systems, ensuring accuracy and timely updates.
- Closeout Support: Assist with project closeouts by compiling documentation, warranties, manuals, and final reports.
- Administrative Support: Provide general administrative support including filing, scanning, and document preparation.
- Vendor & Client Interaction: Communicate with vendors and customers to support project needs and ensure timely delivery of materials and information.
- Problem Solving: Assist in resolving administrative or coordination issues to keep projects moving forward.
- Team Collaboration: Work closely with cross-functional teams to support operational efficiency and project success.
- Other Duties: As assigned by leadership
Position Requirements
- Standard work week: Monday – Friday, 8:00am to 5:00pm
- May need to work weekends if business needs require
- Regular attendance is a necessary and essential function
- Position requires extended hours when business need requires.
Physical & Cognitive Requirements
- Able to lift up to 20lbs. occasionally
- Must be able to traverse in all weather conditions and work in extreme temperatures
- Position requires the ability to stand, squat, & reach
- Must be able to stand and walk continuously through shift
- Activities like typing and using a computer mouse can involve repetitive motions
- Crouch, kneel, bend, or stand for long periods of time
- Must be able to sit at a desk for 8 plus hours per day
Skills and Qualifications
- High school diploma required; college degree or coursework preferred
- 3-5 years of administrative or project support experience
- Construction, electrical, or low voltage experience preferred but not required
- Proficiency in Microsoft Office (Excel, Word, Outlook)
Knowledge / Skills / Abilities
- Strong communication skills, both written and verbal.
- Excellent organizational and time-management abilities.
- Attention to detail and accuracy in all tasks.
- Ability to multitask and work effectively under pressure.
- Professional demeanor and a positive attitude.
- Adaptability to handle a variety of tasks and changing priorities.
- Familiarity with office equipment, such as printers and fax machines.
- Knowledge of basic office management procedures and principles.
- Discretion and trustworthiness when dealing with confidential information.
Compensation & Benefits
Commensurate with experience, paid weekly. The Company reserves the right to adjust ranges depending on the qualifications of the selected candidate.
The Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identification, transgendered or bisexual status, national origin, age, disability or genetics. The Company complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which The Company has facilities. We celebrate diversity and are committed to creating an inclusive environment for all employees.
The Company does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States for any employer. The Company and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.
