Overview
Project Coordinator/Administrative Assistant Jobs in Indianapolis, Indiana, USA at Indiana University Health
Overview
The Project Coordinator/Administrative Assistant primary responsibility is to manage and coordinate calendars, schedules, speaking engagements, invoices, and expenses for the Executive Leader. They will need to be able to identify, communicate, and resolve scheduling conflicts and competing commitments to their Leader as they arise. They will need to manage their email inbox efficiently and respond to the inquiries in a timely manner.
This person may assist with presentation preparation, drafting communications and letters, and creating spreadsheets or tools to track deadlines and deliverables. They may support planning, execution, monitoring progress, and outcomes on select programs and projects to support the leader, team, or unit. Collaborates with support persons and leaders across and within the unit to ensure alignment. Assesses situations, gathers appropriate information and input, and makes recommendations to the leader.
Ensures quality customer service and professional representation of the team and the department.
Ideal Candidates
Ideal candidates will be highly organized, have strong verbal and written communication skills, quick processing speed, comfortable in a fast-paced, dynamic environment that changes frequently, and strong critical thinking and problem-solving skills.
Benefits
At IU Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as training, leadership development, promotion opportunities and cross training development. We offer a comprehensive benefits package designed for you, which includes Medical-Dental-Vision, a matching 401K, PTO, tuition reimbursement program, wellness program, and more!
Minimum Requirements
Bachelor’s degree in related field or equivalent years of experience required.
Clinical license and/or other certifications may be required per unit/department specialty according to patient care policies.
0-3 years of experience is required.
Experience with matrix organization and complex work environment a plus.
Experience exhibiting professional judgment and diplomacy in handling unexpected problems and frequent interruptions is required.
Requires basic proficiency in Microsoft Office (Word, PowerPoint, Excel).
We are an equal opportunity employer and value diversity and inclusion at IU Health. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Please contact us to request accommodation.
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Hospitals and Health Care
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Title: Project Coordinator/Administrative Assistant
Company: Indiana University Health
Location: Indianapolis, Indiana, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Healthcare Administration, Business Administration)
