Overview

Project Management Assistant- Water Jobs in Red Deer, Canada at Stantec

Overview

Communities everywhere share the need for clean water. And as they work to meet that need, they’re facing new, more complex challenges every day. Our water professionals collaborate to contribute innovative ideas, guided by scientific rigor and a vision for sustainable growth. Every day, we’re helping communities improve, reuse, and protect our world’s most precious resource. Join our team to deliver transformational projects that will benefit future generations.

Grow with us, H2O+U.

Your Opportunity

We are seeking a Project Management Assistant in Alberta to support our Project Management team throughout the region. The Project Management Assistant works in conjunction with the Project Managers and Project Technical Leads to create and manage the day-to-day administration, contracting, reporting, invoicing, earned value management, scheduling, Accounts Receivable/Payable, insurance, progress reporting and baseline versus actual cost accounting and scheduling of the project.

This role will work directly with Project Managers and Leaders.

Your

Key Responsibilities

  • Administering contracts from initialization to close-out.
  • Tracking/logging the status of proposals and contracts throughout the approval cycle and following up with PMs, client contacts, and sub-consultants as directed.
  • Processing subcontracts, insurance requirements, and accounts receivable/payable.
  • Creating and updating Project Setup Forms, Project Implementation Plans, and Project Files.
  • Preparing, or assisting in the preparation of contract documents, letters, or reports as assigned.
  • Learning client communication portals for the transmittal of contract related documents and invoices.
  • Coding of invoices and expense reports, including correspondence with sub-consultants/vendors and project accountants on revisions of invoices, as necessary.
  • Assisting PMs with ISO-9001 Quality Management System compliance and internal/external project audits.
  • Working with Project Technical Leads, Project Managers, and Business Unit Leadership to track, analyze, and keep project financials in order.
  • Entering and maintaining staffing resource assignments into internal resource management tools.
  • Receiving and working with information in various formats (reports, spreadsheets, emails, team and client meetings, project schedules).
  • Developing a working knowledge of Oracle PM Dashboard.
  • Acting as primary point of contact for administering activities including tracking and logging Requests for Information, submittals, document management and control, project controls and related actions.
  • Routinely performing administrative support functions such as document production, editing and formatting; managing and maintaining project files; coordinating travel arrangements; employee expense reports; file management; project invoice coding, etc.

Your Capabilities and Credentials

  • Knowledge of a variety of computer software, specifically Microsoft Office Suite (Word, Excel, PowerPoint, One Note, SharePoint), Microsoft Project, and Adobe Acrobat.
  • Proven ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous work assignments simultaneously.
  • Strong command of the English language with excellent written and verbal communication skills.
  • Ability to quickly learn new software applications to improve speed in delivering final product.
  • Experience in professional A/E industry is preferred.

Education and Experience

  • Bachelor’s degree/technical degree or equivalent in related field; or equivalent combination of education and experience.
  • Minimum of four (4) years of relevant work experience.
  • Must possess a high degree of confidentiality.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits

Summary:

Regular full-time and part-time employees (working at least 20 hours per week) will have…

Title: Project Management Assistant- Water

Company: Stantec

Location: Red Deer, Canada

Category:

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