Overview
Real Estate Administrative Coordinator Jobs in Charlotte, NC at LHH
Title: Real Estate Administrative Coordinator
Company: LHH
Location: Charlotte, NC
LHH is seeking a Real Estate Administrative Coordinator to support a high-performing Retail Division within a confidential commercial real estate organization. This is a direct hire opportunity for a highly organized, detail-oriented professional who thrives in a fast-paced, task-driven environment and enjoys working with systems, data, and high-volume coordination.
This role is essential to keeping daily operations running smoothly, supporting brokers and team members with critical administrative, mapping, and data-related tasks.
Key Responsibilities
- Utilize mapping tools (including SitesUSA) to create, update, and manage client-facing maps and location data
- Edit and maintain site maps, visuals, and presentation materials using design and screen-capture tools
- Manage calendars and coordinate meetings, tours, and scheduling logistics
- Maintain tracking systems for time-sensitive items such as licensing, documentation, and deliverables
- Prepare professional correspondence, proposals, listing materials, and transaction-related documents
- Input, manage, and validate data across multiple systems, including manual updates as needed
- Conduct research and assist with property, ownership, and demographic data gathering
- Support transaction processes by coordinating documentation and communication with internal teams and vendors
- Manage commission invoicing and assist with expense reports and basic budgeting support
- Maintain organized records of contacts, properties, and internal documentation
- Partner with internal teams to ensure listings, materials, and data are accurate and up to date
- Provide general administrative support, including occasional front-office coverage
What Makes You a Strong Fit
- Highly detail-oriented with the ability to manage multiple small tasks simultaneously
- Comfortable working in a process-driven, high-volume environment
- Strong organizational skills with excellent follow-through
- Ability to navigate systems that require accuracy, consistency, and manual updates
- Adaptable and comfortable learning new tools and processes quickly
- Clear, professional communication skills
- Proactive and reliable in a team-oriented environment
Technical Skills & Tools
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with mapping tools (e.g., SitesUSA, Google Maps, GIS platforms) strongly preferred
- Ability to work across multiple systems and maintain data accuracy
- Experience with visual editing or markup tools is a plus
Qualifications
- Associate degree required; Bachelor’s degree preferred
- 3–5+ years of administrative, coordination, or operations support experience
- Commercial real estate experience is a plus; residential or other professional environments also considered
- Experience working in a structured, detail-driven environment highly valued
- Notary commission (or willingness to obtain) is a plus
- Valid driver’s license with ability to support occasional local travel
