Overview
Real Estate Coordinator Jobs in Dubai, UAE/Dubai at Ghobash Group
Handle and receive all leasinginquiry calls visitors and reply on messages schedule meetingsrespond to requests for information determines which prioritymatters and alert the line manageraccordingly.
Record all customers inquiriesreceived by calls walkin emails and Whats App in CRM then assign theleads to the respective Sr. leasingexecutive.
Assure issuance of Ejari certificateon the same day of lease signature / approval by the Landlord.
Support the department in daytodayoperations management.
Ensure theadministration tracking reporting anddocumentation.
Forward the lease agreement andcheques to Finance along with all supportingdocuments.
Maintain an excel report for allcheques received.
Ensure all agents/brokersagreements are still valid or if required to renew and issue theNOC.Share the daily availability list with allregistered brokers and internal marketingteam.
Ensure all supporting documents for anylease agreement are attached complete and according to the policiesand procedures.
Train the office boy to assistin filing and maintaining documents forms records create databasessorts labels files and retrieves documents or other materials andproduce presentations reports and documentsetc.
Maintain written communications withtenants and internal departments.
Ensure thetenants data requests are updated daily aiming for set closing
KPIs.Creating letters as required by leasingdepartment.
Attend any leasing meeting documentminutes of meeting sign and circulate then forward to departmenthead and GM office.
Handle and receive incomingcalls visitors and relay messages schedule meetings respond torequests for information determines which priority matters andalert the LM / GM accordingly.
Worked closelywith Management and the team on individual tenantmatters.
Coordinates and performs clericalfunctions write all necessary Governmental letters and meet theentire office administrative request to ensure the smooth runningof the operation.
Prepare and maintainexecutives schedules attend departments meetings and preparemeeting logistics in order to record notes and monitor action plansarising from the team meetings.
Create andmaintain system of tracking expiration dates of leases. Tracking ofall changes or adjustments necessary to lease documents received.(Amendments Addendums etc.)Maintain verbal andwritten communications with tenants and internaldepartments.
Forward the nonrenewal cases andthe nonpayments of cheqs to theconcerned.
Ensure the tenants data requests iscaptured by the system & updated regularly aiming for setclosing KPIs.Process all correspondence /
communication
received from Tenants. Maintain a tracker for tenantcommunication through the system.
Preparedetails of the cases as required and Reports.
Ensure all tenants lease documentationis updated and in place.
Monitor tenancyadministration works including lease preparation renewal and leaserestructuring;
Qualifications:
Bachelors degree in anydiscipline from a recognised
University Additional Information  :
Strongcommunicationskills
(internal & external).Time managementskills.
Ability to handle multiple tasksinteract with personnel on all levels and troubleshooting.
Org…
Title: Real Estate Coordinator
Company: Ghobash Group
Location: Dubai, UAE/Dubai
Category: Administrative/Clerical
