Overview
Reception Administrative Assistant Jobs in Mamaroneck, NY at Bilotta Kitchens
Title: Reception Administrative Assistant
Company: Bilotta Kitchens
Location: Mamaroneck, NY
Receptionist/Office Administrator
Full-time, Monday through Friday, In-person
Location: Full-Time, 1040 Mamaroneck Ave., NY Showroom
Salary Range: $55,000-65,000 annually (commensurate with experience)
Be the First Impression of a Luxury Brand
Bilotta Kitchens is one of the nation’s premier luxury kitchen design firms, celebrating more than 40 years of excellence in custom cabinetry and design. Family-owned and operated, Bilotta is recognized for exceptional craftsmanship, innovative design, and an uncompromising commitment to delivering a white-glove client experience.
With award-winning showrooms in Mamaroneck, Mount Kisco, Greenwich, and New York City, we collaborate with discerning homeowners, architects, builders, and interior designers to create extraordinary living spaces.
We are seeking an experienced Office Admin / Receptionist who thrives in a professional, fast-paced environment and enjoys balancing client service with administrative excellence. This is far more than a traditional front desk position—it is a key operational role that supports our designers, leadership team, and clients while helping ensure every interaction reflects the Bilotta brand.
If you’re organized, detail-oriented, proactive, and enjoy wearing many hats, we’d love to meet you.
What You’ll Do
• Deliver an exceptional client experience by welcoming guests, answering calls, coordinating showroom traffic, and maintaining a luxury showroom environment.
• Coordinate calendars, meetings, vendor presentations, events, office supplies, deliveries, building management, maintenance, and parking logistics.
• Prepare and manage retainers, proposals, contracts, change orders, Docusign workflows, and project documentation.
• Maintain organized digital files, support accounting, coordinate designer schedules, assist with workflow management, and support operational improvement projects.
What We’re Looking For
• 3+ years of experience in office administration, reception, executive support, customer service, or showroom administration.
• Outstanding organizational and multitasking skills.
• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Professional, polished, customer-focused demeanor-you are the first point of contact for all clients and trade both in person and over the phone.
• Microsoft Office proficiency primarily both Word and Excel; Docusign required.
• Microsoft Teams, CRM or Monday.com experience is a plus.
• Luxury retail, interior design, architecture, construction, or real estate experience is highly desirable.
Why You’ll Love Working at Bilotta
Competitive salary, medical/dental/vision insurance, 401(k), paid vacation and holidays, beautiful luxury showroom environment, stable family-owned company, and opportunity for long-term career growth.
Ready to Join Our Team?
If you’re an organized administrative professional who enjoys providing exceptional customer service while supporting a dynamic team, we’d love to hear from you.
Bilotta Kitchens is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees can thrive.
