Overview
Receptionist/Administrative Assistant Jobs in Irvine, CA at Vivian Vazquez
We are seeking a professional and detail-oriented Receptionist/Administrative Assistant to join a mission-driven organization in Irvine. This front-desk role is ideal for someone who thrives in a fast-paced environment and has experience managing high call volumes (40–70 calls per day) while balancing a range of administrative responsibilities.
What you get to do:
Answer and route a high volume of incoming calls (40–70 per day) with professionalism and accuracy
Screen and direct callers with effective gatekeeping and customer service skills
Support client intake and referral coordination
Manage all incoming/outgoing mail and deliveries
Schedule and coordinate meetings, including virtual conferencing setup
Order and maintain office and kitchen supplies
Assist in planning internal office events and celebrations
Maintain confidentiality and comply with all company policies and procedures
Ensure client and personnel files are up to date and accurate
Provide general administrative support and assist with ad hoc tasks as needed
What we need:
Minimum 1 year of receptionist or administrative experience, preferably in a healthcare or high-call-volume setting
Strong call handling and customer service background required
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams)
Professional communication skills and polished front-desk presence
Job Types: Full-time, Temp-to-hire
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Schedule:
8 hour shift
Monday to Friday
Experience:
Administrative: 1 year (Preferred)
Front desk: 1 year (Preferred)
Ability to Commute:
Irvine, CA (Required)
Work Location: In person
Title: Receptionist/Administrative Assistant
Company: Vivian Vazquez
Location: Irvine, CA
Category:
