Overview
Receptionist/Administrative Clerk Jobs in Richmond, VA at Williams Mullen
Title: Receptionist/Administrative Clerk
Company: Williams Mullen
Location: Richmond, VA
Williams Mullen is seeking a receptionist/administrative clerk with a strong personal desire to excel along with a sense of excitement to join a team that seeks to represent its clients with distinction. The ideal candidate possesses a strong attention to detail and works with a sense of urgency. Provide front desk support as well as administrative clerk duties in our Richmond office. Preferred candidate will be professional, well organized, detail-oriented, a self-starter, have excellent oral and written communication skills, and be able to prioritize assignments and work well under pressure. Proficiency using Microsoft Word, Excel, Power Point, iManage and Outlook is essential.
Job DescriptionReceptionist Role
Welcome clients and visitors upon arrival at reception.
Answering, screening, and forwarding phone calls in a professional manner.
Assisting clients and visitors with location of legal staff.
Scheduling and confirming appointments, coordinates with hospitality staff for room setups.
Observing business etiquette and maintaining a professional appearance.
Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
Monitors conference room usage and accepts/declines use of conference room, orders lunches, and handles conference area with the support of office services personnel.
Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
Administrative Clerk Role: Dedicated Two and a half (2.5) Hours Per Day
Maintaining and organizing physical and electronic filing systems within an office, including tasks like receiving documents, sorting them according to established procedures, accurately filing them in designated locations, retrieving requested files, and ensuring the integrity of data within the filing system, often utilizing alphabetic and numerical coding methods to facilitate efficient retrieval; this role may also involve basic data entry and administrative support functions as needed.
Uploads digital files and data.
Organizes and archives records and documents.
Makes copies of paperwork and distributes as needed.
Retrieves data and files for other departments and personnel.
Uses alphabetical and numerical systems to organize paper and electronic records documents.
Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
Creates new files and provides needed information on forms and reports.
Secures and protects the privacy of documents.
Scans paper documents and verifies that scanned documents are clear and legible.
Processes requests for files and data.
Records when and what documents have been borrowed and returned.
Discards documents when required in accordance with official procedures.
Transcribes audio and video content.
Operates office equipment.
Looks for ways to improve filing systems and designs forms and templates for data entry.
Works with the Records team to assure safe archiving of documents.
Checks and corrects documentation and placement of previously filed documents.
Requirements
High school diploma or GED
Minimum of one (1) year of experience in office administration or receptionist role.
Excellent written and verbal…
