Overview
Receptionist / Office Support Jobs in Springfield, IL at Illinois Association of School Administrators
The Illinois Association of School Administrators (IASA) seeks a personable, initiative-taking, and multi-faceted individual to join our high-performing team. This is a dynamic role for someone who is organized, detail-oriented, and able to manage multiple tasks simultaneously across several departments.
Primary Responsibilities
Front Desk & Reception
- Serve as the first point of contact by greeting visitors and guests in a friendly and professional manner
- Answer incoming phone calls, screen and route calls to appropriate staff members, and take messages as needed
Illinois Education Job Bank
- Maintain all records for the IASA Illinois Education Job Bank, including processing subscriptions and updating records
- Prepare and process invoices and payments
- Perform data input and filing
- Respond to employer and job seeker inquiries via phone and email
Professional Development Support
- Assist with entering weekly payments and recording payments on revenue/expense forms
- Assist with filing and invoicing
- Assist with catering for events
- Assist with the IASA Annual Conference, including preparing conference packets and merging name tags and labels
- Set up the IASA training room for events and dismantle food stations following meetings
General Office Duties
- Maintain "dual control" records for accounts receivable
- Schedule maintenance of IASA vehicles
- Assist with mailings to new superintendents
- Maintain records for SB7 subscriptions and generate and process related invoices and payments
- Monitor and maintain the kitchen area, ensuring it is tidy and stocked with beverages
- Assist with general office duties and special projects as assigned by the Director of Operations and Facilities
Qualifications
- Ability to prioritize a high volume of work across multiple departments according to organizational demands
- Ability to meet deadlines both independently and as part of a team
- Commitment to confidentiality, flexibility, accountability, and professionalism
- Excellent organizational, customer service, and problem-solving skills
- The standard workday is Monday through Friday, 8:00 am to 4:30 pm. A few times a year, hours may be adjusted to 7:00 am to 3:30 pm to accommodate early morning meetings. Advance notice will be provided when these changes occur.
Work Remotely
- No
Job Type: Full-time
Pay: $20.00 – $23.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- High school or equivalent (Required)
Experience:
- office: 3 years (Required)
- Microsoft Office: 3 years (Required)
Work Location: In person
Title: Receptionist / Office Support
Company: Illinois Association of School Administrators
Location: Springfield, IL
Category:
