Receptionistadministrator

Overview

Receptionistadministrator Jobs in Dubai, UAE/Dubai at Confidential

Key Responsibilities:

Reception and Customer Service:  Greet and welcome visitors in a professional and friendly manner. Answer and direct phone calls to appropriate staff members. Manage appointments and meetings by scheduling, confirming, and organizing meeting rooms. Assist visitors with inquiries, providing relevant information and ensuring they are directed to the correct person/department. Handle incoming and outgoing mail and packages. Maintain a visitor log and ensure compliance with security procedures.

Administrative Support:  Perform general administrative duties such as filing, scanning, photocopying, and data entry. Prepare and maintain office documents, reports, and presentations. Assist in preparing meeting agendas and taking minutes during meetings. Handle basic invoicing, billing, or bookkeeping tasks if required. Maintain and update office calendars, schedules, and office supplies inventory.

Office Management:  Ensure the office environment is clean, organized, and welcoming. Order office supplies and manage inventory to ensure the office is well-stocked. Coordinate with external vendors, service providers, or contractors as necessary. Assist with organizing company events, meetings, and travel arrangements. Assist HR with employee records and other personnel-related tasks.

Communication

and Coordination:  Communicate effectively with clients, employees, and external partners. Manage email inboxes and respond to inquiries in a timely and professional manner. Ensure all office equipment is functioning properly, arranging maintenance or repairs as needed.

Confidentiality and Compliance:  Handle confidential information with discretion and

professionalism

. Follow company policies and procedures related to office operations, including health and

safety protocols

.

Skills and

Qualifications:

Education:

High school diploma or equivalent (Bachelor’s degree is a plus).

Experience:

Proven experience in office administration, reception, or customer service roles. Technical

Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Familiarity with office equipment (printers, copiers, fax machines). Basic knowledge of office management software and systems.

Communication

Skills:

Strong verbal and written

communication skills

. Ability to handle phone calls and emails professionally.

Organizational

Skills:

Excellent

multitasking

and time management abilities.

Attention to detail

and ability to prioritize tasks.

Interpersonal

Skills:

Friendly and approachable demeanor. Ability to work independently and as part of a team.

Problem-solving

Skills:

Ability to handle unexpected situations and provide solutions efficiently.

Additional Requirements:

Strong customer service orientation. Ability to work in a

fast-paced environment

. Knowledge of basic office systems and processes.

Flexibility

to perform various tasks as needed.  #J-18808-Ljbffr

Title: Receptionistadministrator

Company: Confidential

Location: Dubai, UAE/Dubai

Category: Administrative/Clerical, Customer Service/HelpDesk